Creating cost changes using contract interface

Use this procedure to make cost changes to contracts from contract interface records.

Load or update contract import lines with supplier pricing information.

  1. Select Contracts > Interfaces.
  2. On the Manage panel, click GPO Interface Contracts.
  3. Select a contract interface record and click Process Contract Line Updates.
  4. Specify this information:
    Update Contract
    Select the contract to update.
    Tolerance Percent
    When you specify a tolerance percent, tolerance records are created on the contract for cost differences over the specified percent.
    Connector
    Select one of these options:
    • And: Use when you want both tolerance percent and tolerance amount to be applied.
    • Or: Use when you want either tolerance percent or tolerance amount to be applied.
    Tolerance Amount
    After you specify a tolerance amount, tolerance records are created on the contract for cost differences over the specified amount.
    Review All Items With Cost Differences
    Select this check box to review items with cost mismatches between the update and the existing contract lines.
    Update Costs Only
    Select this check box to limit the contract to updates to its item costs.
    Process Item Master Only
    Select this check box to limit the contract to updates to its item master records.
  5. Click Submit.
  6. Optionally, if tolerances are exceeded, then a Tolerance Errors button is displayed on the contract.
    1. On the contract form, click Tolerance Errors.
    2. Accept or reject the tolerance error.

      If you reject the tolerance error, then the error is removed and the contract is not updated. If you accept the tolerance error, then the effective date of the new base cost is compared to the current effective date.

      If the effective date of the new base cost is the same as the current effective date, then the base cost on the contract line is updated.

      If the effective date of the new base cost is later than the current effective date, then a future audit record and a set action are created. The set action automatically runs at midnight on the effective date of the new base cost.