Creating positive pay files

Use this procedure to produce a flat file and CSV file that contain bank-required payment information. The positive pay file is sent to the bank to confirm that checks that are presented for payment have not been altered. Because there are no standard file layouts, you must use an external mapping tool to reformat the file into the specific bank format.

Positive Pay Creation includes eligible transactions that are approved shortly before the process runs, so the transactions can be captured and included in the Positive Pay output.

See Positive pay file formats.

  1. Select Cash > Cash Ledger > Updates And Output.
  2. In the Processes panel, click Positive Pay Creation.
  3. In the Main section, specify the Cash Management Group, Cash Code, Cash Code Group, and Transaction Code fields.
    Note: To show which records are included in a Positive Pay file, you can personalize any Cash Ledger transaction list and add the Reported By Positive Pay field.

    To track whether a transaction’s current status has been reported through Positive Pay, also add the Current Status Reported By Positive Pay field. This field is set to Yes when the transaction is selected during Positive Pay processing, and it supports status reporting for transactions that are voided, stop-paid, pending stop pay confirmation, stale-dated, or escheated when you run Positive Pay Creation with the applicable Report on status option.

    See Creating cash code fund transfers.

  4. In the Options section, select any of these options for running the output file:
    • Date Format for electronic output
    • Whether to include decimals in the electronic output files
    • Whether to create a CSV file
    • At least one Report on status
  5. Optionally, in the Report Distribution section, select a distribution list and export type for Positive Pay File Creation Report.
  6. Click OK.