Interfaces

Use the following processes to interface non-Infor invoices and credit memos into Billing:

Billing Interface

Use this program to create invoices in Billing with a source of Interface. Each time you run Billing Interface, these actions occur:

A single batch is produced for all invoices. The batch is created as either Released or Unreleased, based on your selection in the Release Option field. You must select the Edit and Update option in the Update Option parameter.
A report is generated listing all the invoices that are successfully interfaced to billing. The list also shows the invoices that has errors. You can use the list to correct the errors. You must select the Edit and Update option in the Update Option parameter.
You can also run this program to preview invoices that can be interfaced to billing or invoices with errors. You must select the Edit Only option in the Update option to see preview.

Company or Company Group: Specify either the company or the company group, but not both.
Process Level: Specify Process Level. Not valid if company group is selected.
Currency: Specify the currency associated with the invoices.
Description: Specify the description. This is passed to the description of the Invoice Batch.
Update Option: Choose Edit Only to preview records and validate errors. Choose Edit and Update to preview, validate and interface invoices.
Release Option: Select to decide in which state invoices are interfaced. The defaul valuet is set to “Do Not Release”.
Process Comments: Select to specify whether comments should be processed along with invoices.
Process Add-On Charges: Select to specify whether AOCs should be processed along with invoices.
Print Certification Number: Select to print certification number in the interfaced invoice records.

Interface Invoices

Use this action to create invoices in Billing with a source of Interface. Each time you run Interface Invoices, these actions occur:

A single batch is produced for each invoice. The batch is created as either Released or Unreleased, based on your selection in the Release Option field.
A result record “Billing Interface Result” is generated to show list of invoices and credit memos that are successfully interfaced to billing. The list also shows invoices that did not interface to billing and shows the possible reason for each unsuccessful record.
This process offers multi-threading feature. You can choose to run Interface Invoice in multiple threads for faster interfacing of records.

Run Group: Specify the run group associated with the import records.
Company Or Company Group: Specify either the company or the company group, but not both.
Process Level: Specify Process Level. Not valid if company group is selected.
Currency: Specify the currency associated with the invoices.
Description: Specify the description. This is passed to the description of the result record generated after completion of the Interface Invoices.
Release Option: Select to decide in which state invoices are interfaced. By default, this field is set to “Do Not Release”.

Before you interface invoices, you must perform the setup in Billing. You make an important decision during setup about whether to post cost for interfaced invoices.

For information about setup, see the Financials Setup and Administration Guide.

For information, see the Financials and Supply Management Data Interface Guide.

For information about the required fields and database input and output files, see the Table Definitions document.