Adding mass assets

You can use this process to add multiple assets that are interfaced from other Infor applications or from a handheld terminal. You can modify the assets before you release them. Before adding an asset, you must perform setup tasks.

See the Financials Setup and Administration Guide.

  1. Select Assets > Interfaces > Capitalization. In the Actions & Lists panel, click Asset Interface Update. Alternatively, you can select Assets > Import. In the Import Processing panel, click Asset Interface Update.
  2. In the Selection Options section, specify this information:
    Source
    Select Project for assets that have been interfaced from Project Ledger or Invoice for assets that have been interfaced from Payables.
    Update
    Select whether to update the processes.
    Compute
    Select whether to use a compute statement. This field determines whether the batch release calculates the YTD and LTD for the assets that have in-service dates before the current period.
    Company
    Select a company or a company group. You cannot select both.
    Company Group
    Select a company or a company group. You cannot select both.
    Process Group
    Specify the process group which is used to perform mass updates to a set of assets.

    See Creating assets.

    Posting Entries
    Select whether to create journal entries for the additions. The journal entries are sent to Global Ledger after you run Release Assets.
    Posting Date
    Select a posting date.
    In-service Date
    Select the in-service date.
    Vendor
    Select the vendor.
    Invoice
    Select the invoice.
    Asset Project
    Select the account information for the asset project.
    Combine
    Specify the combine code when combining invoices or activities.
  3. In the Additional Options section, specify this information:
    Template
    Select the addition template to use. It must match the template that is specified in the Payables or Project Ledger system.
    Tag
    Select a tag number.
    Asset Group
    Select an asset group.
    Location
    Select the physical location of the asset. Locations are used to report asset data.
    Division
    Select the division that is used for reporting an asset.
    Transaction Dimension
    Select the Global Ledger transaction dimension to use for expense accounts. Use this field if the template does not contain a transaction dimension or does not contain a transaction dimension for each account.
    Hold Code
    Select Yes if the report is for held records only or No if hold code is not required.
  4. In the Output Options section, specify the way in which output totals are printed:
    Location
    Select Yes to print the output totals by location.
    Division
    Select Yes to print the output totals by division.
    Type, Sub
    Select Yes to print the output totals by type.
  5. In the Report Distribution section, select a distribution list and export type for Mass Asset Additions Report.
  6. Click Submit.
    Note: If Batch Journalize is enabled in Asset System Control, running Asset Interface Update and releasing the assets does not post the capitalization entries to General Ledger. You must run the Journalize action to create the General Ledger entries.