Purging archived purchase orders

When archiving is enabled, purchase orders that were previously archived can be permanently removed from archive storage. This process removes archived records with a closed date that is on or before the Purge From Archive Cut Off Date defined in the Finance Enterprise Group.
These actions are available:
  • Purge From Archive Purchase Order
  • Purge Purchase Order From Archive For All Companies
You can run the action in these modes:
  • Report Only - to review the number of records that qualify for removal.
  • Purge Records - to permanently delete qualifying archived records.
Records removed by this process cannot be restored.
Note: To use Purge From Archive actions, the Purge From Archive Cut Off Date must be defined in Finance Enterprise Group.

Purging archived purchase orders by company

Use this procedure to permanently remove archived purchase orders for a specific company:
  1. Select Utilities > Purge And Archival > Purge From Archive Purchase Order .
  2. Specify this information:
    Company
    Select the company that contains the archived purchase orders.
    Report Only
    Select this option to generate a report of qualifying records without deleting them.
    Purge Records
    Select this option to permanently remove qualifying archived purchase orders.
  3. Click Submit.
    Note: Only archived purchase order receipts with a closed date that is on or before the Finance Enterprise Group Purge From Archive Cut Off Date qualify for removal. Receipt adjustment and inspection records archived with the receipt are also permanently removed. Deleted records cannot be restored.

Purging archived purchase orders for all companies

Use this procedure to permanently remove archived purchase orders across all companies in a Finance Enterprise Group.
  1. Select Utilities > Purge and Archival > Purge Purchase Order From Archive For All Companies.
  2. Specify whether to:
    • Run in Report Only mode.
    • Run in Purge Records mode.
  3. Click Submit.
    Note: This action evaluates archived purchase orders across all companies and removes only records that qualify based on the Finance Enterprise Group Purge From Archive Cut Off Date. Deleted records cannot be restored.