Managing and approving bank charges

  1. Select Procurement Cards.
  2. In the Processes panel, click Charges.
  3. On the Charges To Approve tab, search and open a bank statement record.
  4. On the Main tab, select a vendor price UOM.
  5. On the Charge tab, add information about the bank charge:
    Commodity Code
    Select the commodity code for the vendor's transaction.
    Diversity Code
    Select the diversity code for the Payables vendor.
    UNSPSC
    Select the UNSPSC code for the charge.
    Income Code
    Select the income code that represents a type of income withholding. This field tracks reportable income for reporting or withholding.
    Manufacturer Information
    Select the manufacturer code, including the manufacturer division and item number.
    Manufacturer Number
    Specify a manufacturer number.
    Merchant Category Code
    Select the merchant category code for the charge.
    Reason Code
    Select the reason code that provides detail on the charge. If you required reason codes for disputed charges, then you must include a reason code here for a charge that is disputed.
    Tax Code
    Select a tax code.
    Tax Indicator
    Select whether the tax status is Exempt or Taxable.
    Distribution Company And Code
    Select the distribution company and code.
    Description
    Specify additional information about the procurement card transaction.

    Use this field to identify the purpose of the transaction or provide supplemental transaction details.

    Request Information Comments
    Review comments that were specified during approval processing or requests for additional information.

    Comments can be used to document review feedback, approval questions, or clarification requests associated with the transaction.

  6. Click Save.
  7. Select Actions > Approve
    You can also select Actions > Dispute.