Purging and archiving asset books

Remove obsolete or unwanted asset book records for a book that is assigned to a company or a company group. You can remove all asset book records, asset transactions, asset book transactions, asset transaction summary, and asset transaction beginning balance records related to the books selected for purge or only historical asset book records.

Before you can purge all records from a book, you must change the book status to Inactive.

Before you proceed, ensure that the Purge Cut Off Date in the finance enterprise group is specified. Ensure that the archive feature is enabled.

See the Setting up the archive feature.

  1. Select Application Administrator > Financials > Asset > Utilities.
  2. In the Purge panel, click Purge Books.
  3. Specify this information:
    Book
    Select an inactive book from which the record is purged.
    Company
    Select a company or a company group. You cannot select both. If you select a company group, then the book you select must be used for all companies in the company group.
    Company Group
    Select a company or a company group. You cannot select both. If you select a company group, then the book you select must be used for all companies in the company group.
    Asset
    Optionally select the asset to purge.
    Purge
    You can select whether to purge all book records, all with transactions, or only historical records. If this field is blank, then all book records are purged. Historical records are collected only for books with the Depreciation History of Yes.
    Update
    Select whether to purge records or to run the report only. We recommend that you select Report Only to validate the data to be purged before selecting Purge Records.
  4. Click Submit.