Manually creating an invoice

Use this procedure to manually create invoices, debit memos, or credit memo invoices.
  1. On the Invoices menu, select the Invoice Batches tab.
  2. Click Create.
  3. Select a Company and Process Level.
  4. Click Save.
  5. On the Transactions tab, click Create.
  6. On the Main tab, specify this information:
    Customer
    Select a customer number.
    Type
    Select which type of invoice to create. Types are Credit Memo, Debit Memo, Invoice, or Mixed Sign Lines.
    Transaction
    Specify a number for the invoice.
    Description
    Provide a description of the invoice.
    Amount
    Specify the amount of the invoice in the invoice currency.
    Alternate Type
    If the Type is Mixed Sign Lines, select an alternate transaction type: Credit memo, Debit memo, or Invoice.
    Transaction Date
    Select the date of the invoice. If this field is blank, then the batch date from Invoice Batch is the default.
    Global Ledger Date
    Select the Global Ledger posting date. If this field is blank, then the post date from the Invoice Batch is the default.
    User Sort Field
    Specify the first open item field. Use this to sequence open items in Cash Application and as a selection option on a customer aging and various reports.
    Payment Terms
    Select a terms code for the invoice. This code is used to calculate invoice due dates and discount data.
    Purchase Order
    Specify the purchase order number that is assigned to the invoice.
    Memo Reason
    Select a reason code for debit or credit memos.
    Invoice Type Code
    Select an invoice type code.
    Regime Code
    Select a regime code.
  7. Click Intrastat to define the origin and shipping data destinations.
  8. In the Due Date Override section, specify this information:
    Due Date
    Optionally, specify an invoice due date. This date overrides the calculated Terms Code output for discount date.
    Discount Date
    Optionally, specify an invoice discount date. This date overrides the Terms Code calculated output for discount date.
    Amount
    If Discount Date is not blank, then Discount Amount or Percent must be specified. This amount overrides the Terms Code calculated discount amount.
    Percent
    If Discount Date is not blank, then Percent or Discount Amount or must be specified. This percent overrides the Terms Code calculated discount percent.
  9. On the Expanded tab, specify this information:
    AR Code
    Select the accounts receivable code that identifies the Receivables Global Ledger account that is used for this invoice.
    Sales Representative
    Select the sales representative.
    Payment Code
    Specify a payment transaction code that represents a type of cash payment with attributes for receiving external payments or creating EFT payments.
    Bill To
    Specify a bill to address for the customer.
    Certification Number
    Specify the certification number related to this invoice.
    Certification Date
    Select the certification date related to the certification number for this invoice.
    Ship To
    Select the ship to location for this invoice.
    Remit To
    Select the remit to location for customer communication for this invoice.
    Summarize Detail
    Select this check box to show open line items in summary.
    Late Payment Charge
    Select this check box to charge the customer for late payments for this invoice.
    Document Type Code
    Specify the global document type.
    Dunning Letter Override
    Select how to override the dunning letter process: Process Normally, Bypass Dunning Entirely, or Do Not Send For Collection.
  10. In the Cross Reference section, specify this information:
    Company
    Select the company to be referenced.
    Transaction Type
    Select whether the transaction type is Credit Memo, Debit Memo, Invoice, Other, Payment, or Bill Of Exchange.
    Transaction
    Specify the transaction to be referenced.
    Detail Due Date
    Select the detail due date.
    Auto Apply Credit Transaction
    Select this check box if an auto credit is applied to the transaction.
  11. In the Global section, specify this information:
    Foreign Economic Regulatory Code
    Select the foreign economic regulatory code.
  12. In the Currency Overrides section, specify this information:
    Currency Table
    Select a currency table. The currency table from the associated company system closing control or the Global Ledger company record is used.
    Currency Revaluation
    Select this check box if a currency revaluation is required for the non-base invoice or debit memo. Change currency amounts and rates if needed. Note: if any rate or amount is changed, all amounts and rates should be changed for equalized values.
  13. Click Save.
    The Lines, Distributions, Add On Charges (if the Company’s Invoice Entry Template is Expanded), Comments, and Attachments tabs are now available.