Generating the federal financial report FFR or SF-425

A Federal Financial Report (FFR) shows how federal funds are spent on a grant or an assistance agreement. The recipients of federal funds are required to submit them.

When external grant is the funding type, two additional tabs are available for project funding:

  • The Grant Reporting tab contains fields for both SEFA and FFR.
  • The Federal Financial Reports tab is a list of reports.
Use this procedure to generate the federal financial reports. They are created with draft status.
  1. For Project Accountant, select Project Funding List and select the Project Funding Sources By Structure tab.
    For Project Administrator, select Project Funding List.
  2. Open a project funding source structure and select the Hierarchy tab.
  3. Open a posting funding source where the Type field is External Grant or Intercompany.

    When one of these funding types is selected, additional tabs are available for project funding:

    Tab Description
    Grant Reporting Contains fields for both SEFA and FFR
    Federal Financial Reports Contains the list of reports
  4. Select Actions > Generate Federal Financial Report.
  5. Specify this information:
    Report Description
    Provide a description of the reporting settings.
    Report Type
    Select the frequency of the report, for example, quarterly. This information is printed on the form and has no other function.
    Basis
    Select whether the grant reporting basis is Cash or Accrual.
    Reporting Thru Date
    Select the date through which the report is generated.
    Use IDM
    Select this check box to use an IDM format for the report.
    Grant Federal Reporting Format
    Specify the Federal Financial Report to use. When you run the Generate Reporting Settings action for the first time, you must create a format. To view sample reports, select Project Document Sample Templates.

    See the Financials Setup and Administration Guide for sample document template instructions.

  6. Click Submit.
  7. To view a draft version of the report, select the Federal Financial Reports tab and View Report.

    A draft report is created for each project contract that is associated with the project funding.

  8. When the report is ready to finalize and save, select the report record and select Actions > Save Federal Financial Report.

    When a report is saved, the status is updated to submitted. Reports in Submitted status cannot be deleted.