Requesting new summary projects

New Project

Specify the project name. You cannot change the name after the project is saved.

Contract

For project invoicing, select this check box if the summary level project is a contract. Only one summary level project in a branch can be designated as a contract.

Begin Date

Select the project begin date. Projects are temporary records with begin and end dates. The summary project begin and end dates are the default values. The dates can be overridden but must be within the date range of the parent record.

End Date

Select the project end date.

Budget Identifier

If you use budget edit, select the budget identifier for the budget edit.

Person Responsible

Select the HR employee who is responsible for managing the project structure and its children. This field controls whether the My Project forms are displayed for the Project Manager role. The person responsible is only designated on summary level projects.

Project Team

Select the team of HR employees who are responsible for managing the project structure and its children. This field controls whether the My Project forms are displayed for the Project Manager role. The responsible team is only specified on summary level projects.

Watch

Select this check box to designate projects to watch. If this check box is selected for a project, then it can be viewed and filtered in lists and reports. The reports can also be viewed in the Infor d/EPM Platform App Studio Project Watch report.

Watched By

Select an employee. Use this field to assign an employee as a watcher for the project. Reports and home pages that contain the Watch field can be filtered by the watcher to include only their watched projects If Watch is selected and Watched By is blank, then all reports are included.

Program Income

Select this check box if the project is a contract and the contract has program income.

Program Income Type

Select a value if the project is a contract and the project contains program income.

Contract Amount

Specify the contract amount.

Currency

Select the currency. If this field is blank, then the default currency from the project structure is used when the project is saved.

Contract ID

Specify a contract ID. If this field is blank, then the project contract is the default value

Contract Type

Select a contract type.

Maximum Fees

Specify the maximum amount for the contract fees. The fees cannot exceed the contract amount.

Allocate Expenditures

This feature is replaced by Front End Split and cannot be used if FES is true. If this check box is selected, the original expense distributions are reversed and new distributions are created with the funding source that is in Finance Dimension 2.

Exclude Unpaid AP

Select this check box to ensure that unpaid Payables invoices are not selected for billing in Billing if revenue is independent of invoicing. If this check box is cleared, then all Payables invoices for the contract activity are eligible for billing, regardless of whether they are paid.

Front End Splits

Select this check box to split distributions before project contracts are invoiced. This applies to front end split distribution actions in these systems: RQ, PO, AP, GL, and PS. Front end split must be enabled on the finance enterprise group.

Method

Select one of these options:

1. Select Cost Reimbursement, Cost Plus, Time and Materials, or Rate Table for transaction-based billing.
2. Select Milestone billing for event or deliverable-based billing.
3. Select Installment billing for billing that is based on the number of installments.

You can change a billing method of Milestone or Installment if milestones or installments do not exist. You cannot change a transaction-based billing method, but you can create override milestones for the funding source. The override milestone is invoiced in addition to the transaction billing. If you do not want to invoice the expense transactions, then you can put them on hold and only invoice the milestones.

Markup Percent

If the Method is Cost Plus, Time And Materials, or Rate Table, then specify the markup percentage to use for billing.

Rate Table

If the Method is Rate Table, then select the rate table to use for billing.

Revenue Recognition

Select the way in which revenue is recognized for this contract. Project contract revenue can be recognized as Combined at the time of invoicing or Separate, which means it is independent of invoicing.

Method

If the Revenue Recognition is Separate, select the method for recognizing revenue:

1. Select Full Accrual for a valid transaction-based revenue method.
2. Select Milestone for event revenue recognition and percent complete.
3. Select Installment for revenue that is based on a number of installments.
4. Select Percentage of Completion for revenue that is based on percent complete.

You can change a revenue method of Milestone, Installment, or Percentage of Completion if milestones, installments, or percentage of completions do not exist. You cannot change a transaction-based revenue method, but you can create override milestones for the funding source. The override milestone is recognized in addition to the transaction revenue recognition. To not recognize revenue on the expense transactions, you can put them on hold and only recognize revenue on the milestones.

Defer And Hold Remainder

Select the option for transactions where the funding sources are not billed or recognized at 100 percent:

1. Leave the field blank when a single funding source is invoiced or recognized, partially billed, or partially recognized, transactions are not created. If funds are not available for the entire expense transaction to invoice or recognize, the entire amount is unbilled or unrecognized. If a single funding source is not selected when transactions are invoiced or recognized, partials are created when limits are exceeded and a 100 percent source is available.
2. Select Defer Only when a single funding source is invoiced or recognized, a partially billed or partially recognized transaction is created for the remaining amount. The transaction is not put on hold.
3. Select Defer And Hold when a single funding source is invoiced or recognized, a partially billed or partially recognized transaction is created for the remaining amount and is put on hold.

Single Project Invoice

Select this check box to invoice a single posting project for each invoice and invoice multiple projects in the same action. This option applies to the selection of expense transaction records. Milestones, retainers, allowances, and advanced bills are processed as usual.

Single Project Revenue

Select this check box to recognize revenue for a single posting project for each revenue recognition and recognize multiple projects in the same action.

The comments and attached documents remain on the project after it is created. If the process document is online, specify the URL to access the document.