Removing or transferring single transactions from an invoice

Invoices with a Created status can be adjusted.

When expense lines are removed from an invoice, you can put the expense line on hold. The expense line is added to the invoice when the Generate Invoices action is run, unless the expense line is on hold. Contract fees that are associated with the expense lines are removed automatically.

When a transaction is transferred, it is removed from the invoice and added to the specified finance code block. Writing off a transaction is identical to transferring it to another finance code block.

If more than one transaction is selected, use the Remove Multiple Transactions action. See Removing or transferring multiple transactions from an invoice.

  1. Select Project Contracts.
  2. Select the Contracts tab and open a contract.
  3. On the Invoices tab, select a contract invoice record.
  4. Right-click the invoice line, and select Remove Transaction.

    Only expense transaction lines can be selected.

  5. To remove the transaction and put it on hold, select the Place On Hold check box.

    Transactions that are on hold are not included when invoices are generated. Transactions that are released from hold are automatically added when invoices are generated.

  6. To remove the transaction and transfer the full expense amount or a portion of the transaction and units, select the Transfer check box.

    If this check box is selected, additional parameters are available. 

    Specify this information:

    To Finance Structure
    Specify the new finance structure for the transfer. The default is the current structure including the posting project.
    To Posting Date
    Specify the posting date for the transfer. The default is the posting date of the original transaction.
    To Transaction Amount
    Specify the amount to transfer. The default is the full amount, but a partial amount can be transferred.
    To Units Amount
    Specify the units to transfer. The default is all units.
    To Description
    Specify the description of the transfer. The default is the description of the original transaction.
  7. Click Submit.