Creating, requesting, or updating vendor locations for existing vendors

When you create a vendor location, the location is added to the vendor profile. When you request for a new vendor location or for an update to an existing location, the request is submitted for approval.

This procedure is for existing vendors. To request for a new vendor and a new vendor location together, see Requesting new vendors and locations.

  1. Sign in as Payables Manager and select Manage Vendors.
  2. Open a vendor record.
  3. For new vendor locations, on the Locations tab, click Create or Request New Vendor Location.
  4. To request an update for an existing vendor location, select the location record and click Actions > Request Update Vendor Location.
  5. If you are requesting a new vendor location or an update to an existing location, specify the Needed By date, Priority level, and any Notes for the request.
  6. On the Main tab, specify this information:
    Location
    Specify the new vendor location.
    Name
    Specify the name of the new vendor location.
    Status
    Specify whether the new vendor location is Active, Inactive, or Inactive For PO Additions.
    Location Type
    Select whether the location type is Both Remit To Purchase From, Purchase From, or Remit To.
    Effective Date
    Specify the effective date of the new vendor location.
    Remit To Code
    Specify the remit to code of the new vendor location.
    Normal Remit To Location
    Select this check box to use a normal remit to location.
    Vendor Account
    Specify the vendor account of the new vendor location.
    Normal Purchase From Location
    Select this check box to use a normal purchase from location.
    VAT Registration Country/Jurisdiction
    Specify the VAT registration country or jurisdiction of the vendor.
    VAT Registration Number
    Specify the VAT registration number of the vendor.
    Invoice Currency
    Select the invoice currency of the vendor.
    Revalue
    Select this check box to indicate whether the invoice currency is recalculated when the invoice is paid to account for exchange rate fluctuations.
  7. In the Current Address section, select whether to Use Vendor Address or specify the details of the current address.
  8. In the Primary Contact section, specify the contact information of the vendor.
  9. To specify information on the Banking tab, see Creating and managing vendor bank information.
  10. To specify information on the Options tab, see Creating vendor options.
  11. If you are requesting a new vendor location or an update to an existing location, provide vendor-specific comments on the Comments tab.

    You can also decide if and when the comments are displayed on vendor documents.

  12. Click Save.

    If you are requesting a new vendor location or an update to an existing location, click Submit.