Creating vendor companies

  1. Sign in as Payables Manager and select Manage Vendors.
  2. Open a vendor record.
  3. On the Company Defaults tab, click Create.
  4. Specify this information:
    Expense Management Default
    Select this check box to indicate this company is to be used for this vendor when creating expense invoices from the expense management interface.
    Affiliate
    Select this check box if the vendor company is an affiliate.
    Affiliate Ownership
    If the Affiliate check box is selected, then select the type of affiliate ownership, such as parent or subsidiary.
  5. In the Payment section, specify this information:
    Payment Terms
    Specify the payment terms.
    Cash Code
    Specify the cash code.
    Payment Code
    Specify the payment code.
  6. In the Invoice section, specify this information:
    Process Level
    Select the process level.
    Diversity Code
    Specify the diversity code.
    Accrual Code
    Specify the accrual code.
    Retainage Accrual Code
    Specify the retainage accrual code. This is the default accrual code of invoices, payments, and distributions for vendor contracts with retainage.
    Discount Code
    Specify the discount code.
    Distribution Code
    Specify the distribution code.
    Tax Usage Code
    Specify the tax usage code.
    Tax Code
    Specify the tax code.
    Authority Code
    Specify the authority code.
    Invoice Routing Category
    Specify the invoice routing category.
    Income Code
    Specify the income code.
    Secondary Withholding Code 1,2,3
    Specify codes that are used for secondary withholding from payables invoices when secondary withholding is enabled. Codes entered here are the first level of code defaulting to the invoice.
  7. In the EDI Order Number section, specify this information:
    Original PO Issue
    Specify the vendor identifier for EDI processing for the original issue of the Purchase Order.
    Revised PO Issue
    Specify the vendor identifier for EDI processing for revised Purchase Orders.
  8. Click Save.