Creating vendor options

Maximum Invoice Amount

Specify the maximum invoice amount for this vendor.

Anticipation Rate

Specify the anticipation rate. This is the percentage that is used to calculate anticipation discount invoices. Most often, anticipation rate is the prime rate plus one percent.

Priority

Specify a payment priority.

Excluded Invoice Templates

Use this field to exclude invoice templates. For example, if a vendor must only have match invoices, then the vendor can be updated to exclude other invoice templates. Selecting the Basic, Tax Invoice, Service Contract, and Freight check boxes leaves Match Invoice as the only invoice template available for use.

Restricted Company

Specify the restricted company.

Restricted Process Level

Specify the restricted process level.

Restricted Company Group

Specify the restricted company group.

Allow Duplicate Invoice By Date

Select this check box to accept multiple invoices with the same invoice number but different invoice dates from the same vendor. This option is useful for vendors who issue recurring invoices using the same invoice number format.

Automatic Emailing of Credit Memo

Select this check box to email the credit memo automatically.

Automatic Emailing of Debit Memo

Select this check box to email the debit memo automatically.

Validate Diversity Dates

Select this check box to validate diversity dates.

Validate Certification Date

Select this check box to validate certification dates.

Validate Certification Amount

Select this check box to stop payments from exceeding the max spend amount as specified on the Certifications tab.

Require Remit To Location

Select whether require the Remit To Location when creating or updating vendor records.

Restrict To One Invoice Per Vendor

Select this check box to accept only one invoice per vendor at a time. The vendor's next invoice is processed after the current invoice is fully matched or paid.

Preferred Vendor

Select this check box to indicate that the vendor is a preferred vendor. This designation is informational only and used for any reporting requirements.

Exclude Document Interface Detail Import

Select this check box to exclude detail lines from the import of Document Interface Detail records during automated invoice processing.

Exclude Document Interface Distribution Import

Select this check box to exclude distribution lines when importing through the Document Interface. This setting is used when distribution data is either not available or not required during invoice creation, especially in automated workflows.

Payment Terms

Specify the payment term.

Cash Code

Select a cash code. This code represents a bank account.

Discount Code

Specify the discount code.

Pay Immediately

Select this check box if the invoice requires immediate payment.

Enclosure

Select this check box if the invoice requires an enclosure with its payment.

Invoice Group

To select invoices assigned to a specific user-defined invoice group, select the corresponding invoice group code. See the Financials Setup and Administration Guide.

Payment Code

Specify the payment code.

Process Group

Specify the process group.

Separate Payment

Select this check box if the invoice requires separate payment.

Authority Code

Specify the authority code.

Distribution Code

Specify the distribution code.

Accrual Code

Specify the accrual code.

Retainage Accrual Code

Specify the retainage accrual code. This is the default accrual code of invoices, payments, and distributions for vendor contracts with retainage.

Foreign Economic Regulatory Code

Specify the foreign economic regulatory code.

Tax Code

Specify the tax code.

Tax Usage Code

Specify the tax usage code.

Tax Indicator

Select if the tax indicator is Exempt, Taxable, Exclude, or None.

Invoice Routing Category

Specify the invoice routing category.

Default Diversity Code

Specify the default diversity code.

Match Prepayment

Select this check box if the invoice is prepaid for match invoices.

Match Prepayment Method

Select the method of match prepayment. Options are None, Prepay from Invoice, or Eligible for Prepay.

Proof Of Delivery

Select this check box to generate proof of documentation.

Hold Until Inspected

Select Yes if the receiving lines for this vendor should not be matched until they are inspected.

Pool Option

Select the combination level of invoices to use for matching. The more specific combination you select, the smaller the number of invoices and receipts in the matching pool.

Require Purchase Order

Select Yes to require purchase order.

Require Match Reference

Select this check box to require match reference.

Auto Chargeback Minimum

To automatically generate chargebacks when your company is overcharged, specify the minimum amount for which a chargeback is created. For example, when the invoice amount is greater than both the value of the goods you received and the minimum amount that you specified.

Auto Chargeback Hold

To automatically assign a hold code to invoices with chargebacks, select the hold code.

Terms Calculation

Select which date to use when calculating discounts.

Float Days

Specify the number of days to add to the best terms calculation. This field is only valid if the vendor allows a specific number of days for payment to arrive and still gives the customer the discount.

Apply Float Days To Due Date

Select this check box to apply the specified float days to the invoice due date.

Allow Zero Cost Invoice

Select Yes to allow zero cost invoice.

Match Table

Specify the processing rules to use during matching.

Rule Group

Specify the rule group used for invoice matching and messaging purposes.

Cost Component Match

Select this check box to determine the cost component match and to include the add on charges in the match.

Replace Goods

Select whether a purchase order must be created to replace the returned goods.

Ship Or Hold Goods

Select whether goods that are returned are physically shipped to the vendor or held at your location.

Minimum Claim Amount

Specify an amount that is used to justify the return of the item. This amount is compared to the value of an adjustment or rejection. To create a return, the value of the adjustment or rejection must be greater than or equal to the minimum claim amount.

Vendor Claim Type

Select the method by which the return is considered satisfied. Options include taking a chargeback, waiting for a credit memo, or defining the return as no charge to replace.

Locale

Specify a language code for a vendor. If the language is not defined, then the language code must be defined in the Universe Language Definition (langdef) program.

Case Number

Specify the case number.

EDI Number

Specify the vendor's Electronic Data Interchange (EDI) number.

EDI Invoice Automatic Release

If the vendor imports invoices using EDI, then select this check box. You can define whether to automatically release EDI invoices.

ERS Capable

Select this check box if the vendor can process receipts for evaluated receipts settlements.