Creating vendor profiles

  1. Sign in as Payables Manager and select Manage Vendors.
  2. Click Actions > Create > Create.
  3. On the Main tab, specify this information:
    Vendor Group
    Select a vendor group. Vendor groups are used to identify a set of vendors shared by one or more companies.
    Status
    You can change the status of a vendor. You cannot enter invoices for an inactive vendor.
    Effective Date
    Specify the date the vendor becomes effective.
    Legal Name
    Specify the legal name of the vendor. Legal names are used for reporting reportable vendor income.
    Search Name
    Specify the search name of the vendor. Search names are familiar names that can be used to sort reports and listings.
    Legacy Vendor
    If a vendor is interfaced in through another system, you can store the related vendor number in this field.
    URL Address
    Specify the website URL from the vendor profile.
  4. In the Tax Information section, specify this information:
    Tax ID Type
    Specify the tax ID type.
    Tax ID
    Specify the tax ID.
    Second TIN Notice Received
    Select this check box if the vendor has received a second TIN notice.
    VAT Registration Country/Jurisdiction
    Select the country where the vendor is registered for VAT.
    Electronic Government ID
    Specify the 36-digit government ID that is required for reporting in certain countries.
    Check Digit Type
    Select the method by which the tax ID is verified. Valid verification methods are MOD 10, MOD 11, or MOD 11-2. Otherwise, select No Check Digit or Ignore.
  5. In the GIIN/FATCA Information section, specify this information:
    GIIN ID
    Specify the Global Intermediary Identification Number used in the Foreign Account Tax Compliance Act (FATCA) Registration System.
    W8 Verified
    Select Yes if the W-8 IRS form for foreign individuals and businesses is verified.
    Country/Jurisdiction
    Specify the country. Alternatively, select the Select Country/Jurisdiction check box and select the country from a list.
  6. In the Withholding Information section, specify this information:
    Income Withholding
    Select this check box to withhold income at the invoice header level.
    Allow Override Of Company Income Withholding Code
    Select this check box to allow the override of the company income withholding code.
  7. In the Currency section, specify this information:
    Revalue
    If the invoice currency is different from the company base currency, you can select a revalue option. Select this check box to indicate whether the application recalculates the invoice currency when the invoice is paid to account for exchange rate fluctuations.
    Default Vendor Payment Currency
    Select the default vendor payment currency. You can change the default Cash Code currency to an Invoice currency for vendor payments.
  8. In the Customer Information section, specify the required customer information.
  9. In the Current Address section, specify the current address and address type.
  10. In the Primary Contact section, specify the contact information of the vendor.
  11. To specify information on the Banking tab, see Creating and managing vendor bank information.
  12. To specify information on the Options tab, see Creating vendor options.
  13. Click Save.