Rebuilding commitments and encumbrances

Use this utility when the amounts in General Ledger Totals for commitments, or encumbrances, or both, are out-of-sync with the GL Commit transaction amounts. This utility is used to rebuild General Ledger Total records for the appropriate scenarios using the sum of the linked GL Commit records.

The amounts in the General Ledger Total records based on the selections are cleared. The matching GL Commit records in a released state are used to update the General Ledger Totals.

This utility is not intended to resolve budget-exceeded errors that may occur when a transaction is released.

Select Global Ledger > Utilities > Rebuild Commitments and Encumbrances.
Select a system code. All Systems is the default.
- If Requisitions is selected, then the Commitments Scenario is rebuilt.
- If Payables, Cash Ledger, or Purchasing is selected, then the encumbrance scenario is rebuilt.
- If All Systems is selected, then both commitments and encumbrances are rebuilt.
If Project is specified, then General Ledger Total records are rebuilt for the selected system codes for that project.
To refresh the general ledger total analytics cube, select the Refresh Cube after Rebuild Completes check box.