Activating templates with selective budget groups

The standard activation processing time can be excessive when a template has multiple dimensions and a high volume of budget groups. Enable Selective Budget Groups Generation On Activate option if templates contain a high volume of budget groups and take time to activate with the standard template activation. This option speeds up the template activation time without generating all combinations of budget groups.

Budget groups are generated for account strings that contain this data:

  • Unreleased commitments and encumbrances, unreleased change request lines, unreleased, released, and pending approval GL journals.
  • Budget data if the Generate Budget Groups With Budget option is selected.
  • Transaction history, if the Generate Budget Groups From Transaction History option is selected.

    See Transactions for selective activation.

  1. The specified value in the Maximum Budget Group To Be Generated From Each Option field is used to determine the total number of budget groups for the account strings with budget data and transaction history.
  2. If both options are selected, then budget groups with budgets are prioritized and the remaining budgets are generated for the budget groups with transaction history.

    See Creating budget templates and Budget templates.

  3. If none of the options are selected, budget groups are generated for account strings with unreleased obligations and unreleased, released, and pending approval GL journals.
    Generate Budget Groups With Budget Generate Budget Groups From Transaction History Maximum Budget Groups to be Generated From Each Option Result for Generate Budget Groups With Budget Result for Generate Budget Groups From Transaction History
    x 5,000 5,000 None
    x 5,000 None 5,000
    x x 10,000 10,000 None
    x x 10,000 6,000 4,000
    10,000 None* None*

    Budget groups, with the Include in Budget Edit set to Yes or Budget Identifier assigned and not generated during the activation, are created when transactions are entered.

    During the selective template activation, the budget groups are generated first and then initiates the Selective Initialize process to calculate the obligations for each budget group. When the template is in a Ready state, verify that the Selective Initialize field on all budget groups is set to Yes. Optionally, you can manually run the initialize process.

    See Rebuilding obligations for selective budget groups.