Creating cash payment formats

Cash payment formats are used to define the required payment information for processing payments.

  1. Select Cash Payment Formats.
  2. Click Create.
  3. On the Main tab, specify this information:
    Cash Code
    Specify a cash code. Cash codes represent bank accounts.
    Bank Transaction Code
    Specify the bank transaction code. This represents a type of payment.
    Payables Process Group
    Specify an identifier used for separating vendors into groups to enable concurrent processing with the cash payment cycle.
    Payment Format
    Select a format for the cash payment. Cash payments can be produced in several formats.
    FTP Configuration
    Select the FTP setup configuration where the CSV output files are sent.
    FTP Detail File
    Select this check box to send the detail file through the FTP that is generated in the CSV output.
    Bank Issued Payment Numbers
    Select this check box to use bank issued payment numbers instead of a payment format.
    Starting Document Number
    To define a printed document to start with a number other than 1, specify the starting document number. An example is printed checks. If this field is blank, then the cash payment format number default is used.
    Note: This option is not available if you select the Bank Issued Payment Numbers check box.
    Rejection Bank Transaction Code
    If you selected ACH File, Electronic File, SWIFT File, or ETEBAC File in the Payment Format field, then select a bank transaction code. A bank transaction adjustment is created when the bank rejects the payment file record.
  4. On the Remittance Options tab, specify this information:
    Use IDM Template
    Select this check box to use IDM templates.
    Remittance Option
    Select the remittance option:
    • Always Attached

      Select this value if the remittance form is always attached to the payment.

    • Overflow Document

      Select this value if the remittance form is attached to the payment and the remittance has more lines than the one that is stated in the Number Of Remittance Lines field.

    • Separate Remittance

      Select this value if the remittance form is not attached to the payment but is printed on a separate form.

    Number Of Remittance Lines
    To print remittance pages, specify the number of lines that are printed on the attached or original remittance form. If this field is blank, then 14 is the default value.
    Number Of Overflow Remittance Lines
    If you selected Overflow Document in the Remittance Option menu, then specify the number of detail lines that are printed on the overflow remittance. If this field is blank, then 58 is the default value.
    Exclude Distribution On Remittance
    Select this check box to exclude distributions on the remittance advice.
    Batch Print Count
    Specify the amount of documents to print per batch.
    Remittance Advice Template
    Select the template that is uploaded to IDM Templates.
    Remittance Advice Filename
    Specify the file name for the remittance advice. Use this field as a part of the structure of the Email Subject and Email File Name fields.
    Automatic Print
    Select this check box to automatically print remittance advice.
    Remittance Advice Printer
    Select the printer or output destination used for printing the remittance advice document. Typically, a designated printer, PDF generator, or document management system such as IDM is selected. You can add to the list of IDM printers.

    See the Document Output Management for Infor Financials and Supply Management User Guide.

    Automatic Email
    Select this check box.
    Email Template
    Select the template that is uploaded to IDM Templates.
    Exclude Sender from Cc Email
    Select this check box to exclude the sender from the email's Cc field.
    Consolidate Remittance Advice by Vendor
    Select this check box to consolidate the remittance advice for a vendor into one email.
    From Email
    Specify the email address of the sender.
    Email Subject
    Specify the structure of the email subject.
    Email File Name
    Specify the file name structure of the email attachment.
  5. Click Save.