Creating payables process levels

  1. Select Payables > Administration.
  2. On the Company Structure pane, click Process Levels.
  3. Click Create.
  4. Click the image icon and select Browse.
  5. Select an image to upload.
  6. Specify this information:
    Company
    Select a Payables company for the process level.
    Process Level
    Specify the process level.
    Name
    Specify a name for the process level.
    Default Process Level
    Select this check box if this is the default process level. A company can only have one default process level.
  7. On the Main tab, specify this information:
    Pay Group
    Assign a pay group to the process level. A pay group is used to process payments.
    Bill To Only
    Select this check box if the pay group is used as bill to only.
    Country/Jurisdiction
    Select the location of the company.
    Type
    Select the address type for the company.
    Latitude
    Specify the latitude of the location.
    Longitude
    Specify the longitude of the location.
    Altitude
    Specify the altitude of the location.
  8. On the Codes tab, specify this information:
    Cash Code
    Select a cash code to use at this process level. This value represents a bank account. If this field is blank, then the cash code that is assigned to the company or the pay group is the default for invoices.
    Invoice Accrual Code
    Select an invoice accrual code. This value is the default when a global ledger accrual account is added to an invoice when an invoice is created. If this field is blank, then the invoice accrual code that is a assigned to the company is used.
    Discount Code
    Select a discount code. If this field is blank, then the discount code for the company is used.
    Income Withholding Code
    Select an income withholding code. When an invoice is created, this value is the default when an income withholding accrual account is added to an invoice. It is used to track reportable withholding for a vendor. If this field is blank, then the income withholding code for the company is used.
    Secondary Withholding Codes
    Select up to three secondary withholding codes. These values represent global ledger income withholding accrual accounts. These are used to accrue secondary withholding for vendors.
    Retainage Accrual Code
    Select the default accrual code for invoices, payments, and distributions for vendor contracts with retainage. This value overrides the retainage accrual code at the company level.
    Invoice Routing Category
    Select the invoice routing category for the process level.
    Tax Code
    Select a tax code.
    Distribution Code
    Select a user-defined code that is used to automatically create expense distributions or shells for invoices. Distribution codes also are used to split an invoice distribution into multiple distributions.
  9. On the Accounts tab, specify this information for distribution accounts that are associated with this process level:
    Purchase Order Receipt Accrual
    Select the purchase order accrual dimensions. This account is used as a suspense account for invoiced items and as a posting account for the Received, Not Invoiced Report.
    Item Cost Variance Suspense
    Select the item cost variance suspense account. This is the posting account for cost differences between the purchase order and the receipt.
    Invoice Tolerance
    Select the tolerance offset account.
    Receipt Write Off
    Select the receipt write-off account.
    Match Write Off
    Select the match write off account.
    Matched Not Received
    Select the matched not received account. This is for invoices that match without receipts.
    Inventory Receipt Archival
    Select the inventory receipt archival account. This is the posting account for post amounts for inventory for which you have been paid but do not expect to receive.
    Match Prepay Differences
    Select the match prepay differences account.
    Add On Charge Difference
    Select the AOC differences account. This is used when the invoice add on charge is greater than the receipt add on charge for both landed and non-landed add on charges.
    Underbill Write Off
    Select the underbill write off account. This is used when the invoice amount is less than the receipt amount.
    Item Detail Account
    Select the item detail account.
    Recharge Expense
    Select the recharge expense account.
  10. Click Save.