Updating transaction year-end date and balances

Use this procedure to update the Year End Date field on the Asset Transaction and Asset Book Transaction. This update creates a more efficient selection of transactions for a specified calendar year.

  1. Select Utilities > Update Transaction Year End Date And Balances.
  2. To update only the transaction year-end date, select the Update Transaction Year End Date check box and click Submit.

    If this check box is selected, the transaction year-end date is updated. These records are updated: Asset Transactions, Asset Book Transactions, and Asset Transaction Summary.

  3. To update the short year transaction, select the Update Short Year Transactions check box.

    The year-end date is updated for the transactions that were created when Short Year Close was performed.

  4. When the Update Short Year Transactions check box is selected, more fields are available. Specify this information:
    Finance Enterprise Group
    Specify the finance enterprise group. The default is the Finance Enterprise Group that is assigned to the user.
    Book
    Select a book. This is a required field.
    Company or Company Group
    Select the company or company group. You cannot select both.
    Calendar Begin Date
    Specify the initial date to include those transactions. The date must be the begin date of the Book Calendar.
    Calendar End Date
    Specify the end date to include those transactions. The date must be the end date of the Book Calendar.
  5. Click Submit.