Awarding an event

Use this procedure to award an entire event to one supplier. The event can be in the pending award or open status.

  1. Sign in as Buyer and select Manage Events.
  2. Select the Pending Evaluation tab.
  3. In the Responses column, click Analyze for the event.
  4. On the Responses By Supplier tab, open a supplier response.
  5. On the Actions menu, select one of these actions:Actions > Award All New PO or Award All Append To PO .
    • Award All Append To PO
    • Award All New PO
    • Award All Append To Contract
    • Award All New Contract
  6. Depending on the selected output type, Purchase Order or Contract Management, specify this information:
    Award Reason
    Select an award reason.
    Delivery Date Override
    For PO output type, select a delivery date override.
    Manually Enter PO Code
    For PO output type, select a purchase order code.
    Reason Code
    For contract output type, select a reason code that explains why the event is awarded to the supplier.

    This code is included in the email notification that is sent to the winning supplier if your organization sends notifications.

    Description
    Required for vendor contract. Specify a description for the contract.
    Effective Date
    Required for vendor contract. Select a date that the vendor price becomes effective.
    Max Release Number
    Specify the number of standing order releases that are allowed.
    Participant Group
    Select the person or department with permission to use the contract.
    Maximum Amount
    According to the line commitments, specify the maximum amount allowed for the contract line.
  7. Click Submit.
  8. Select Actions > Final Award.

    If approval is required, then the event is moved to Needs Approval status. An email notification is sent to the first person in the approval process.

    If approval is not required, then an email notification is sent to suppliers who submitted a response.