Alternate responses to event lines

Suppliers can indicate that they can provide a different item or service than the one indicated on the original event line. The buyer can allow for alternate responses on event lines by selecting the Allow Alternate Responses field on the event or event line. A buyer can create an alternate response by adding the alternates under the main response on the form that opens when you click a response line

When a supplier responds to an event line item, there is a message on the response that indicates that alternate responses can be created if the event line allows alternate responses. After a response for the line item is created, the supplier creates the alternate responses by adding alternates under the main response.

Access Response Analysis by selecting the Analyze link in the Responses column from the tabs on the Buyer Page.

The Response By Supplier tab on the Response Analysis form displays an alert in the Supplier column if any alternate responses exist. Review alternate responses on the Responses By Line tab. The Response Analysis compare form also indicates if alternate responses exist.

If the buyer awards an alternate response, the process works the same as for the event line item response. The item number that is used for the purchase order or contract is determined from the vendor item entered on the Event Line Response. A value for item number only must be specified if the output is a contract and the vendor item is not in the system and the item group requires that you manually specify item number.

Before a final award can be performed, the total quantity awarded between event line and alternate items must equal the quantity on the event line for purchase orders. When output is created, alternate items that are awarded will be combined onto purchase orders and contracts under the same rules that event line items are combined. There may be multiple output lines created from a single event line for the same supplier.