Releasing an event

  1. Sign in as Sourcing Manager and select Create Events.
  2. Open the event record that you want to release.
  3. Click Get Suppliers.
  4. Select one or both of these check boxes:
    • Only Retrieve Suppliers With Approved Commodity Codes
    • Only Retrieve Validated Suppliers
    Note: If you select Display For Notified Suppliers Only in the Supplier Portal Posting Options field, then you must complete the Notifications tab either manually or through Get Suppliers. If you select a posting option and the Notifications tab is empty, an error will occur when you try to release the event. You must select at least one supplier.
  5. Click Submit.
  6. Select All Actions > Release.
    The event status changes for each of these:
    • If approval is not required and the open date is in the future, then the event status changes to Pending Open until the open date and time.
    • For informal events or, if approval is not required, and the open date is reached, the event status changes to Open. Suppliers are notified.

      If you used Get Suppliers, then the list includes the suppliers who selected a commodity code that matches the codes for the event.

    • If approval is required, the event status changes to Pending Event Approval. A notification is sent to the first person in the approval process file.