Creating internal events

  1. Sign in a Sourcing Manager and select Create Events > Create Internal Event.
  2. Specify this information:
    Company
    Select a company.
    Name
    Provide a name for the event.
    Description
    Provide a description.
    Buyer
    Select a buyer.
    Type
    Select an event type.
    Create Amendments
    Select this check box to create an amendment.
    Dates Not Required On Event
    Before you can release an event, there must be values in either the dates or the dates not required fields.
    Open
    Select a date and time that the event bidding process opens. Suppliers can respond to open events through Supplier Portal.

    Do not select an open date until you are ready to release the event. You cannot release or approve the event if the open date has passed.

    Close
    Select a date and time that the event bidding process closes and supplier responses are no longer accepted.
    Dispute Close
    If a supplier is allowed to negotiate the terms of an event, select a close date for the dispute period.
    Require Response For All Lines
    Select this check box if suppliers are required to bid on all event lines.
    Require Full Quantity On Lines
    Select this check box if a supplier must enter the full line quantity when responding to an event.
    Allow Add On Charge
    Select this check box if add on charges are allowed.
    Allow Alternate Responses
    Select this check box so that suppliers can provide a different item or service than the one indicated on the original event line.
    Vendor Item Processing
    Select a method for processing vendor item:
    • Require Vendor Item Before Output Is Created
    • Supplier Must Enter Vendor Item For Contract
    • Supplier Must Enter Vendor Item For All Output
    • Default Vendor Item From Item
    Requested Delivery Date
    For event lines with a PO output type, you must select a requested delivery date.
    Ship To
    Select a ship to location.
    Output Type
    If output type is PO or contract, then include ship to, distributions, and requested delivery date.
    Default Account
    Specify the default account information.
    Asset
    Select a default asset or asset template.
    Asset Template
    Select a default asset or asset template.
    Contract Type
    Select a vendor contract type.
    Subtype
    Optionally, select a subtype to further define a contract type. If you select both contract type and contract subtype, then the vendor contract that is assigned to the contract subtype is used to process the contract.
    Contract Classification
    Select a contract classification.
    Subclassification
    Optionally, select a subclassification to further define a contract type. In cases where a contract has both a classification and a subclassification, the option settings for the subclassification are used.
    Effective Date
    For vendor contracts, select the date that the vendor price becomes effective.
    Expiration Date
    Select the date that the vendor price expires.
    Schedule Frequency
    Select a schedule frequency.
    Maximum Release Number
    Specify the maximum number of standing order releases that are allowed.
    Participant Company
    If output type is contract, then select a participant company and location to create a participant on the contract.
    Location
    If output type is contract, then participant company and location can be selected if you want a participant to be created on the contract.
    Yellow Alert
    Specify the number of days before the event closes to issue a first email alert.
    Red Alert
    Specify the number of days before the even closes to issue a second email alert.
  3. Click Save.