Inactive vendor items

Vendor items can be used to cross-reference an item master item or special item to an item that is sold by a vendor.

You can set a vendor item to inactive and later reactivate it. For example, you can inactivate a vendor item because its manufacturer has changed. If the item is associated with existing contracts, then it cannot be deleted. Later, when you know the new vendor item and its manufacturer, you can reactivate the vendor item.

You can select a vendor item when these items are true:

  • Vendor item is currently active. That is, not closed or inactive
  • Vendor item is not set as the default vendor item or it is the only vendor item for the item and vendor combination

Restrictions

These are restrictions for inactivating and reactivating vendor items.

  • Inactive vendor items can be added to a new contract, but are placed on hold immediately. The contract lines to be placed on hold have the same contract and procurement group, vendor, item, and vendor item. Inactive items cannot be used to create vendor agreements.

    Perform these actions to place contract lines on hold:

    • Inactivate the vendor item that is associated with the line
    • Place the contract header on hold
    • Place the contract line on hold
  • When you reactivate a vendor item, the hold that was placed on contract lines that contain the item is removed. The line hold stays if the contract header was placed on hold.