Creating procurement card programs

  1. Select Supply Management > Supply Management Setup > Purchasing > Procurement Card Setup.
  2. On the Procurement Card Programs And Companies, click Create.
  3. Specify this information:
    Procurement Group
    Specify the procurement group.
    Program Name
    Specify the name of the bank procurement card program.
    Description
    Provide a description of the card program.
    Effective Date
    Select the date that the card program becomes effective.
  4. On the Main tab, specify this information:
    Administrator Name
    Assign an administrator for the procurement card program. Administrators manage card requests, set up and activate cards, and close or reject charges.
    Phone Country Code/Phone Number/Extension
    Select the phone country code and specify the phone number/extension.
    Email Address
    Specify the email address.
    Pay to Vendor
    Select the Payables vendor that represents the bank to pay. All invoices that are created to pay procurement card charges are created for this vendor. The vendor must be a member of the procurement group's vendor group.
    Automatic Charge Close

    Select whether to automatically close bank charges when they are approved using Procurement Card Statement Transaction or Procurement Card Charges . Otherwise, charges must be manually closed. The options are:

    • No

      The user must manually close all charges.

    • PO Charges Only

      Charges that are imported with purchase order numbers are automatically closed.

    • Ad hoc Charges Only

      Charges that are imported without purchase order numbers are automatically closed.

    • Both

      Charges are automatically closed.

    Automatic Charge Approval
    Select whether to automatically approve bank changes that are successfully invoiced using Procurement Card Statement Transaction . Otherwise, charges are approved manually in Procurement Card Charges. These options available are:
    • No

      The user must manually approve all charges.

    • PO Charges Only

      Charges that are imported with purchase order numbers are automatically approved.

    • Ad hoc Charges Only

      Charges that are imported without purchase order numbers are automatically approved.

    • Both

      Charges are automatically approved.

    Require Reason on Disputes
    Select this check box if a reason code is required on disputed bank charges. You can dispute charges using Procurement Card Charges.
    Mask Procurement Card Number Display
    Select this check box to mask all but the last four digits of the card number on reports and display-only fields. Masking is used for security purposes.
    Mask Procurement Card Number Entry
    Select this check box to mask all but the last four digits of the card number during entry.
    Automatically Add Merchant
    Select this check box to add merchant names when charges are imported from the merchant. See Procurement Card Charge Import. Clear this check box to manually add merchants. Merchants are set up using Merchants.
    Automatically Add Procurement Card User
    Select this check box to establish procurement card user IDs at the time of request approval or activation. Clear this check box if Card Users IDs are established in Procurement Card Users only.
  5. Click Save.
    The Companies tab is now available.