Printing statements

You can print statements for customers who want them. An open item statement shows all unapplied and partially applied transactions with summary totals sorted by aging period and statement totals.

A balance forward statement shows:

  • the previous statement balance
  • all items that were created since the last statement run
  • the total of detailed items
  • the statement total
  1. Select Statement Print.
  2. Select Company or Company Group, but not both.
  3. Specify this information:
    As of Date
    Specify a date to process statements using the status of the customer account as of a specific date. This field is used to select transactions for statements. Transactions such as invoices, debit memos, and credit memos with a GL date and payments with a deposit date are not included.
    Qualify Future Applications
    If the As of Date is today's date and there are no future dated cash applications, then select No. This option reduces processing time. Select Yes if you do have future dated applications and the As of Date date is not today.
  4. In the Main section, select up to 10 Open Item Statement Cycle Codes and up to 10 Balance Forward Statement Cycle Codes.
  5. In the Customer Select section, specify this information:
    Major Class
    Select a major class to create statements for customers that are assigned a specific major class.
    Minor Class
    If you select a major class, then you can select a minor class to create statements for customers that are assigned a specific minor class.
    Customer
    Optionally, select a customer number.
    Audit Select
    Optionally, select whether to create statements for all customers regardless of the Required field that is defined in Customer. Select No to create statements for customers with Yes that is selected in the Required field in Customer.
  6. In the Transaction Select section, specify this information:
    Process Level
    Select a process level to include transactions for a specific process level on the statements.
    National Account Select
    Select Customer Account to display customers at an invoice customer level. Select National Account Only to display national account customers at a national account level. Select Both National Account And Customer to display national account customers at a national account level and invoice customer level.
  7. In the Format section, specify this information:
    List Applications
    Select whether to list applications on customer statements.
    Aging Periods
    Specify the last day of the first aging period that is used for statements.
    Alignment Forms
    Specify the number of alignment forms that are required before printing the first statement.
    By Currency
    Select Do Not Print By Currency Code to print all amounts in company base currency. Select Print By Currency Code to print amounts in the currency of the transaction.
    Override National Account Summary
    Select Print National Account Summary to print the National Account summary statement. If this field is blank, then the NA summary value set is followed.
    Report Sequence
    Select a report sequence.
    Update Franchise Billing Balance
    Select Update FR Balances to update the franchise billing balance.
    Statement Format
    Select Standard for the output to be delivered in standard layout. Select Sweden for the Swedish layout.
  8. In the Forms Text section, specify the account information in Text Code.
  9. In the Report Distribution section, select distribution lists and export types for these reports:
    • AR Statement Print Report
    • Receivable Statement
  10. Click Submit.