Generating bills of exchange

Use the Generation Of Bill Report to select open items that are to be paid with a bill of exchange. Use the report to generate bills of exchange for the open items selected. You can run the report to select only, generate after selection only, or select and generate at the same time.

While generating bills of exchange, you can perform these tasks:

Group the open items selected for bill of exchange creation
Apply credit memos to reduce the bill of exchange amounts
Include debit memos with the open invoices

If you group open items by due date, the earliest invoice due date within a group of transactions will be the bill of exchange due date. After you generate bills of exchange, run Bill of Exchange Print Tape Print Create to print bills of exchange.

Sign in as Receivables Specialist or Receivables Manager.
For Receivables Specialist, select Create Bill Of Exchange Processes > Generation Of Bill.
For Receivables Manager, select Processing > Create Bill Of Exchange Processes > Generation Of Bill.
Specify this information:

Option

You can run the report to select only, generate after selection only, or both.

Company

Select a company number.

Process Level or Assigned Process Level

Select a process level to limit the open items selected. If this field is blank, then you must select a value on the Assigned Process Level field.

Customer or Customer Class

Select a customer number to limit the open items. If the customer is a national account customer, then the open items are selected for both the national account customer and all invoiced customers. If the Customer field is blank, then you can select a major customer class to limit the open items to those assigned to customers in a specific customer class.

Statement Cycle Code

Select up to five statement cycle codes to limit the open items selected for this process.

Invoice Amount

Specify a range of invoice amounts in the currency of the transaction.

Invoice Number

Specify a range of invoice numbers that are associated with the transaction.

Payment Code

Select a payment code for the invoice that represents a type of cash payment. If this field is blank, then the payment code that is assigned to remit to location, vendor, vendor class, or pay group is the default.

Group By Due Date

Select Yes to group the selected open items by due date. This field is used for bill of exchange creation.

Due Date

Select a range of invoice due dates to limit the selected open items.
Note: When you group items, the open items are divided by payment code and by invoice currency within each payment code to create separate bills of exchange.

Group By National Account

Select Yes to group the selected open items by national account. This field is used to create bills of exchange. If you select No, then the open items are grouped by customer.

Transaction Date

Select an invoiced date range to limit the selected open items. If you select Due Date, then leave this field blank. You cannot select both.

Apply Credits

Select Yes to apply available credits to the open items that are selected to reduce the amount of the bills of exchange.

Starting BOE

Optionally, specify a starting bill of exchange number.

Include Debit Memos

Select Yes to include debit memos with the open items.

Date Of Generation

Select the date to assign to the bills of exchange. If this field is blank, then the system date is used.
In the Report Distribution section, select the Generation Of Bill Report and the Report Export Type.
Click OK.