Creating payment batches
Creating a payment batch is
the first step in specifying cash payments. Specify the Cash posting dates and totals. You can also add lock box codes, bank
charges, and currency exchanges.
- Sign in as Receivables Specialist or Receivables Manager.
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For Receivables Specialist, select Payments.
For Receivables Manager, select Processing > Payments.
- On the Batch Entry tab, click Create.
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Specify this information:
- Company
- Select a company number.
- Receivable Payment Header
- Specify the receivable payment header.
- Process Level
- Select the process level that is associated with all of the
payments in the batch. These are fields that are assigned to the
process level: Cash
Code, Received Not Applied Code,
Pre Payment
Code, and Nature Of Transaction Code.
You can override the Cash Code on this field. You can override the Received Not Applied Code or the Prepayment Code on the Options tab.
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On the Main tab, specify this information:
- Deposit Date
- Select a deposit date for the payments in the batch. This field is used to retrieve a currency exchange rate and to calculate the company base currency amounts. If this field is blank, then the system date is the default.
- Global Ledger Date
- Select a date to identify when payments in the batch are posted to Global Ledger. If this field is blank, then the system date is the default.
- Cash Code
- Select the cash code that is associated with the payments in the batch. If this field is blank, then the cash code that is assigned to the process level or lock box is the default.
- Deposit Bank Code
- Select the deposit bank transaction code of the payment header.
- Currency Table
- Select a currency table. The currency table from the associated company system closing control or the Global Ledger company record is used.
- Currency
- Select the currency that is fixed to the cash code for the batch. You can override the currency with another currency code that has an existing relationship to the company currency or cash code currency.
- Currency Rate
- Specify the currency rate for the payment batch.
- Reference
- Specify the reference for the payment batch.
- Count
- Specify the control total number in the payment batch. If you select the Batch Control Totals field in Company, then the control totals is equivalent to the entry totals before you can release the batch.
- Amount
- Specify the control total amount of payments in the batch. If you select the Batch Control Totals field in Company, then the control totals is equivalent to the entry totals before you can release the batch.
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On the Options tab, specify this information:
- Operator
- Specify the operator code representing the person responsible for selecting or applying cash.
- Receive Not Applied Code
- Select a received not applied code to the payment batch to override the received not applied code for the Process Level field.
- Pre Payment Code
- Select a prepayment code that is defined for the Process Level field.
- Receivable Lock Box
- If payments in the batch are associated with a lock box, then select a lock box code to the payment batch. If this field is specified during payment batch entry, then the process level and payment code are used by the payment batch.
- Bank Charges
- Specify the additional charges that is obtained from the bank, such as charge or processing fee for non-base currency transactions. This amount does not affect the total amount of the cash in the batch. When the batch is released, the offset GL account is debited. The cash account is credited.
- Additional Amount Account
- Select the Global Ledger account that is debited for the bank charges.
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Click Save.
The Customer Payments and the Non AR Cash Payments tabs are now available.