Removing transactions
You can write off transactions on a regular basis. If you select the Automatic Transaction Removal field in Company Customer, then the transactions for these company customers are subject to be automatically removed.
- Select Automatic Transaction Removal.
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Specify this information:
- Company
- Select a company number.
- Open Item Reason Code
- Select an open item reason code to remove transactions that are assigned that reason code. This code is required if you specify a Transaction Type of Invoice, Credit,Debit, or All on the Transaction tab.
- Operator
- Specify the name of the operator of the transaction.
- Payment Reason Code
- Select a payment reason code to remove payments that are assigned that reason code. This code is required if you select a Transaction Type of Payment or All on the Transaction tab.
- Sort Order
- Select the order in which the report is sorted. You can sort by Customer, DPD, or Amount.
- Removal Post Date
- Specify the Global Ledger date for the application adjustment records. If this field is blank, then the system date is the default.
- Update Option
- Select whether to run the process in update.
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In the Customer section, specify this information:
- Customer
- Select the beginning and ending customer numbers for the range. If the ending customer number is blank, then the beginning customer number is the default.
- Balance
- Specify the beginning and ending balances for the range. If you specify a balance range, then you must specify both payment and open item reason codes. If the ending balance is blank, then the beginning balance is the default.
- Risk Code
- Specify the beginning and ending risk codes for the range. If the ending risk code is blank, then the beginning risk code is the default.
- Major Class
- Select a beginning and ending major class to create statements for customers only assigned in a specific major classes in Customer. If the ending major class is blank, then the beginning major class is the default.
- Minor Class
- Select a beginning and ending minor class to create statements for customers only assigned in a specific minor classes in Customer. If the ending minor class is blank, then the beginning minor class is the default.
- Analyst
- Select a beginning and ending credit analyst for the range. If the ending analyst is blank, then the beginning analyst is the default.
- Sales Representative
- Select a beginning and ending sales representative for the range. If the ending sales representative is blank, then the beginning sales representative is the default.
- Payment Terms
- Select a beginning and ending payment terms for the range. If the ending payment terms is blank, then the beginning payment terms is the default.
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In the Transaction section, specify this information:
- Days Past Due
- Select a beginning and ending number of days past due. If the ending number of days past due is blank, then the beginning number of days past due is the default.
- Due Date
- Select a beginning and ending due date for the range. If the ending due date is blank, then the beginning due date is the default.
- Amount
- Specify the beginning and ending amount for the transaction range. If the ending amount is blank, then the beginning amount is the default.
- Transaction Type
- Select a maximum of four transaction types for removal. If these fields are blank, then all transaction types are selected for removal.
- Debit Type
- Select a maximum of four debit types for the transactions for removal. If you select a debit memo type from this field, then you must select All or Debit Memo on the Transaction Type field.
- Exempt Disputes
- Select Yes to exempt the disputed transactions from the removal process.
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In the Transaction Codes section, specify this information:
- Currency
- Select a beginning and ending currency code for the range. If the currency code is blank, then the transactions for all currencies are removed. All amounts that are specified are considered base amounts.
- If you specify a currency code, then all amounts are considered transaction amounts.
- Process Level
- Select the beginning and ending process level for the transaction range. If the ending process level is blank, then the beginning process level is the default.
- Payment Terms
- Select the beginning and ending payment terms code for the transaction range. If the ending terms code is blank, then the beginning terms code is the default.
- Sales Representative
- Select a beginning and ending sales representative for the range. If the ending sales representative is blank, then the beginning sales representative is the default.
- Project
- Select a beginning and ending project for the range. If the ending project is blank, then the beginning project is the default.
- In the Report Distribution section, select a distribution list and an export type for Automatic Transaction Removal Report.
- Click Submit.