Manually creating an invoice

Use this procedure to manually create invoices, debit memos, or credit memo transactions.
  1. Sign in as Receivables Specialist or Receivables Manager.
  2. For Receivables Specialist, select Invoices.
    For Receivables Manager, select Processing > Invoices.
  3. On the Invoices menu, select the Invoice Batch tab.
  4. Click Create.
  5. Select a Company and Process Level.
  6. Click Save.
  7. On the Transactions tab, click Create.
  8. On the Main tab, specify this information:
    Customer
    Select a customer number.
    Type
    Select which type of transaction to create. Types are Credit Memo, Debit Memo, Invoice, or Mixed Sign Lines.
    Transaction
    Specify a name for the transaction.
    Description
    Provide a description of the transaction.
    Amount
    Specify the amount of the transaction in the transaction currency.
    Alternate Type
    If the Type is Mixed Sign Lines, select an alternate transaction type: Credit memo, Debit memo, or Invoice.
    Transaction Date
    Select the date of the transaction. If this field is blank, then the batch date from Invoice Batch is the default.
    Global Ledger Date
    Select the Global Ledger posting date. If this field is blank, then the post date from the Invoice Batch is the default.
    User Sort Field
    Specify the first open item field. Use this to sequence open items in Cash Application and as a selection option on a customer aging and various reports.
    Payment Terms
    Select a terms code for the transaction. This code is used to calculate transaction due dates and discount data.
    Purchase Order
    Specify the purchase order number that is assigned to the transaction.
    Memo Reason
    Select a reason code for debit or credit memos.
    Invoice Type Code
    Select an invoice type code.
    Regime Code
    Select a regime code.
  9. Click Intrastat to define the origin and shipping data destinations.
  10. In the Due Date Override section, specify this information:
    Due Date
    Optionally, specify a transaction due date. This date overrides the calculated Terms Code output for discount date.
    Discount Date
    Optionally, specify a transaction discount date. This date overrides the Terms Code calculated output for discount date.
    Amount
    If Discount Date is not blank, then Discount Amount or Percent must be specified. This amount overrides the Terms Code calculated discount amount.
    Percent
    If Discount Date is not blank, then Percent or Discount Amount or must be specified. This percent overrides the Terms Code calculated discount percent.
  11. On the Expanded tab, specify this information:
    AR Code
    Select the accounts receivable code that identifies the Receivables Global Ledger account that is credited during cash application.
    Sales Representative
    Select the sales representative.
    Payment Code
    Specify a transaction code that represents a type of cash payment with attributes for receiving Payables payments or creating EFT payments.
    Bill To
    Specify the other bill to address for the customer.
    Summarize Detail
    Select this check box to show open items in summary.
    Late Payment Charge
    Select this check box to charge the customer for late payments.
    Document Type Code
    Specify the global document type.
    Dunning Letter Override
    Select how to override the dunning letter process: Process Normally, Bypass Dunning Entirely, or Do Not Send For Collection.
  12. In the Cross Reference section, specify this information:
    Company
    Select the company to be referenced.
    Transaction Type
    Select whether the transaction type is Credit Memo, Debit Memo, Invoice, Other, Payment, or Bill Of Exchange.
    Transaction
    Specify the transaction to be referenced.
    Detail Due Date
    Select the detail due date.
    Auto Apply Credit Transaction
    Select this check box if an auto credit is applied to the transaction.
  13. In the Global section, specify this information:
    Foreign Economic Regulatory Code
    Select the foreign economic regulatory code.
  14. In the Currency Overrides section, specify this information:
    Currency Table
    Select a currency table. The currency table from the associated company system closing control or the Global Ledger company record is used.
    Currency Revaluation
    Select this check box if a currency revaluation is required for the non-base invoice or debit memo.
  15. Click Save.
    The Line Items, Distributions, and Comments tabs are now available.