Bank processing
After bank charges are imported and released, you can approve a charge or dispute it. Charges can be disputed if they are not in Approved status. When a charge is approved, the administrator either closes or rejects the charge. By closing a charge, no further changes are possible and the invoice is updated with the final expense distributions. By rejecting a charge, the cardholder can review the charge and make changes.
| Tab | Description |
|---|---|
| All Charges | View and search for all procurement card charges. When applicable to the record, you can Open, Update, Approve, Dispute, Close, or Reject a charge. |
| Charges To Approve | View and search for procurement card charges that need approval. when applicable to the record, you can approve, create distributions, and assign comments. |
| Disputed Charges | View and search for Procurement Card Charges that have been disputed. When applicable to the record, you can open or approve a charge. |
| Approved Charges | View and search for charges that have been approved. When applicable to the record, you can close or reject a charge. |
| Closed Charges | View and search for closed procurement card charges. |
IPA users have services available that are used to notify these roles when charges are disputed, approved, or rejected:
- The administrator when a bank charge is disputed
- The administrator when a charge is approved by the cardholder
- The cardholder when a charge is rejected by the administrator
See the Process Automation Services Reference Guide.