Journalizing contract invoices by contract

After an invoice has been journalized, no further changes can be made.

If the project contract funding source invoice issue method that is selected is Email, then an email is automatically sent. The email is sent to the address that is specified in the To Email field after the invoice is journalized.

  1. Sign in as Project Accountant, Project Administrator, or Project Manager.
  2. Select Project Contracts.
  3. On the Contracts tab, open a contract.
  4. Select Actions > Journalize Invoices.
  5. Specify this information:
    Posting Date
    Specify the date to use for the posting date of the invoice.
    Invoice Group
    Select the contract invoice group to journalize. If this field is blank, then all invoice groups are submitted. Only invoice groups with a status of Created are displayed.
    Print Status
    This field is only displayed if the Third Party Invoice Print check box is selected on the Options tab of the finance enterprise group. Select the status for the invoice. The print status can be updated on the invoice in a Created or Journalized status. The ProjectContractInvoice business class for PrintStatus = Print is queried by the third party invoicing system. This status indicates to the third party to create an invoice.
    Printer Email Address
    Specify a printer email address to print the invoice.
  6. Click Submit.
    You can view the journalized invoice by selecting the Invoices tab.