Generating front end split distributions by contract

Use this procedure to generate distributions for project contracts when front end split is enabled.

The Generate Front End Split Distributions action is used to create and journalize the transactions. The amounts are verified against the budget amounts. If funded budget amounts are exceeded, then an error is displayed.

Note: Transactions are processed individually. Because distributed amounts are not accumulated from previously processed transactions, splits can exceed the funded amount. Errors occur when funded budget amounts are exceeded.
  1. Sign in as Project Accountant, Project Administrator, or Project Manager.
  2. Select Project Contracts.
  3. On the Contracts tab, open a contract.
  4. Select Actions > Generate Front End Split Distributions.
  5. Specify this information:
    Accounting Entity
    Select the company for which to generate front end split distributions.
    Accounting Entity Group
    If front end split distributions are required for multiple accounting entities, you can specify a group.
    Posting Date Selection Range
    Specify the posting begin date. The posting date for the expense transactions must be within the date range.
    Through
    Specify the posting end date. The posting date for the expense transactions must be within the date range.
    Transaction Through Date
    Specify the transaction end date. If this field is blank, then all the transactions for the posting date range are selected.
    Posting Date
    Specify the date to use for the posting date of the front end split transactions.
    Run Create Cash Offsets
    This field is available if fund accounting is enabled. Select the check box to create cash entries for the funding source distributions. This is typically selected if the revenue finance structure on the funding sources contains different accounting units or other dimensions.
    Cash Offset Account
    This field is available if fund accounting is enabled. If the Run Create Cash Offsets check box is selected, then a cash account must be specified for the cash entries.
  6. Click Submit.
  7. Click the Front End Splits Results tab to verify that errors do not exist.

    These actions occur as a result of front end split distributions that are generated by contract:

    • The records are set to released. The budget group total amount is updated. Use quick-post or the GL post action to post records.
    • Records with errors remain in the GL Transaction Interface file. After the records are corrected, run the Interface Transaction action. A red alert is displayed on the journalize group on the Front End Splits Results tab.
    • After distributions are generated, the Journalize Group field is included in the Front End Splits Results list. Use the journalize group to access the transactions in Global Ledger. The front end results records are not deleted. Use the delete action to delete the results records.
    • After the generate action is run, the Front End Splits Results tab is updated with the journalize group.