Journalizing indirect burden transactions

When this action is run, errors are skipped when GL Transaction Detail records are created and records with no errors are processed. Errors include invalid pairs, invalid dates, and missing values. The Indirect Burden transactions remain in a created state.

The amount is not included in the offset entry and an error message is displayed on the burden transaction record. The error records must be resolved and journalized again.

  1. Sign in as Project Accountant or Project Administrator.
  2. Select Project Processes > Indirect Burden Processes > Journalize Indirect Burdens.
  3. Specify this information:
    Accounting Entity
    Select the company to journalize indirect burden transactions.
    Accounting Entity Group
    Select the accounting entity group to journalize indirect burden transactions. If indirect burden journalization is required for multiple accounting entities, specify a group.
    Run Group
    Select the run group to include the indirect burden transactions.
    Posting Date
    Specify the date to use for the posting date for the indirect burden transactions that are journalized.
  4. Click Submit.
  5. After indirect burden transactions are journalized, post the journal.

    The indirect burden transactions are not displayed on the unbilled transaction list until they are posted. When this journalize action is run, burden journals are created using these rules for the From and To Accounting Entity:

    • Default values for burden entry accounting entity:
      • From Accounting Entity = To Accounting Entity from the originating expense GLTransactionDetail.
      • To Accounting Entity = To Accounting Entity from the originating expense GLTransactionDetail, unless overridden by Post To Accounting Entity from the indirect burden code setup.
    • Default values for offset entry accounting entity:
      • From Accounting Entity = To Accounting Entity from the originating expense GLTransactionDetail.
      • To Accounting Entity = To Accounting Entity defined as the offset account finance structure from the indirect burden code set.