Project Ledger User Guide

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About this guide
Overview
Integration of Project Ledger with other Infor solutions
Project Ledger user roles
Grant accounting
OS Portal overview
Accessing FSM in Infor OS Portal
Project requests
Requesting new posting projects
Requesting changes to project status
Requesting employees for projects
Requesting receivables customers
Change requests for project contracts and project funding sources
Creating change requests for project contracts
Creating change requests for a project funding source
Viewing change requests
Updating change requests
Releasing change requests
Deleting change requests
Resetting the request approval status
Labor distribution and effort certification
System control for grant accounting
Project assignment records
Creating assignments from employee labor periods
Creating assignments from projects
Creating assignments from employees
Mass changing the assignment end dates for an employee
Assignment splits
Creating assignment splits from projects
Creating assignment splits from employees
Deleting assignment splits
Salary and fringe encumbrances
Setting up fringe benefit burdens
Fringe benefit burden finance structure default and override rules
Salary and fringe benefit encumbrance rules
Salary cap
Creating individual encumbrance
Creating group encumbrance
Updating encumbrance amounts
Deleting individual encumbrance
Deleting group encumbrance
Override and default rules for the labor distribution finance structure
Assignment date alerts for labor distributions
Deleting project assignment labor records
Bypassing labor distribution
Reversal of bypass labor distribution
Creating labor distribution
Copying individual labor distribution between periods
Copying group labor distribution between periods
Labor distribution record approval
Sending labor distribution notification
Submitting labor distribution for approval
Viewing pending labor distributions
Resetting the labor distribution approval status
Approving individual labor distribution
Approving group labor distribution
Unapproving individual labor distribution
Unapproving labor distribution for a range of periods
Unapproving group labor distribution
Distributing labor
Journal entry validation for labor distribution
Validating journal entries for individual labor distribution
Validating journal entries for group labor distribution
Labor distribution error handling
Distributing individual labor
Distributing group labor
Viewing partially distributed labor
Redistribution of distributed labor
Submitting labor redistribution for approval
Viewing labor redistribution records
Viewing labor redistribution records for employees
Resetting the labor redistribution approval status
Redistributing individual labor
Redistributing group labor
Labor distribution reversal
Reversing individual labor distributions
Reversing group labor distributions
Recalculating fringe burdens
Searching all labor
Searching labor distribution transactions
Labor distribution errors
Reviewing labor distribution errors
Creating service definitions for labor distribution and redistribution approval errors
Viewing labor distribution by closed periods
Viewing certified labor periods
Effort reporting and certification
Sending certification email
Populating individual effort
Populating group effort
Certifying individual effort
Certifying group effort
Creating effort reports
Sending recertification emails
Uncertifying individual effort
Uncertifying group effort
Viewing details for effort variance
Viewing all effort
Viewing effort certification by closed periods
Changing employee labor schedule
Custom groups
Federal financial report FFR or SF-425
Emailing Federal Financial Reports
Project payables
Setting up prerequisite project contracts
Setting up prerequisite payables
Updating project paid invoices
Viewing payables invoices in project reports
Viewing payables invoice distribution lines in project searches
Front end split
Recommendations for front end split using budgets
Front end split using budget edits
Front end split using funded amounts
Front end split versus back end split
Processing front end split for projects
Generating front end split distributions by contract
Generating front end split distributions by contract group
Viewing all front end split results
Front end split reallocation
Front end split errors
Journalizing front end split errors
Update the error transactions
Invoicing and revenue recognition
Retainers on project contracts
Next applied amount and percent for retainers
Creating project retainers
Changing retainer rules
Changing the next application or hold for a retainer
Deleting retainers
Retainer adjustments
Creating retainer adjustments
Generating project contract retainer invoices by contract
Generating project contract retainer adjustment invoices by contract
Viewing all retainer invoices
Viewing unbilled transactions
Holding billable transactions by contract
Holding billable transactions by group
Removing unbilled transactions from billing hold by contract
Removing unbilled transactions from billing hold by group
Transactions transfers
Transferring an individual transaction
Transferring multiple transactions
Viewing unburdened transactions for a posting project
Indirect burdens
Generating indirect burdens
Viewing all indirect burden transactions
Viewing indirect burden transactions on a posting project
Deleting indirect burden transactions by posting project
Deleting indirect burden transactions by run group
Journal entry validation for indirect burdens
Validating journal entries for indirect burdens
Journalizing indirect burden transactions
Reversing journalized indirect burden transactions by posting project
Reversing journalized indirect burden transactions by group
Removing indirect burdens from AP hold
Invoicing and revenue
Recommendations for invoicing and revenue
Project invoicing process
Generating contract invoices by contract
Generating contract invoices by contract group
Invoice line edits
Editing invoice lines
Reverting edited invoice lines
Bill in advance
Creating bill in advance invoice lines
Changing bill in advance invoice lines
Changing the hold for a project contract funding source advanced billing
Viewing partially billed transactions
Removing hold on partially billed transactions
Putting partially billed transactions on hold
Viewing all contract invoices
Viewing all contract invoice lines
Removing transactions from an invoice
Removing retainers from an invoice
Removing allowances from an invoice
Removing retainage from an invoice
Removing advance billing from an invoice
Removing applied advance billing from an invoice
Reapplying retainers to an invoice
Creating invoice summaries
Regenerating printable invoices
Regenerating printable reversal invoices
Appending invoices
Global invoices invoice number
Generating project contract retainage invoices by contract
Viewing invoice tax lines
Deleting invoices
Deleting invoices by contract
Deleting contract invoices by contract group
Submitting contract invoices by contract for approval
Submitting contract invoices by contract group for approval
Journal entry validation for contract invoices
Validating journal entries for contract invoices by contract
Validating journal entries for contract invoices by contract group
Journalizing contract invoices by contract
Journalizing contract invoices by contract group
Errors on journalized contract invoices
Viewing errors on journalized contract invoices
Correcting errors on journalized contract invoices
Updating the third party invoice print status
Journalized contract invoice reversal
Reversing journalized contract invoices
Viewing contract invoice reversals
Invoice reversal approval for contract invoices by contract
Submitting invoice reversal for approval for contract invoices by contract
Emailing invoices
Printing invoices
Updating the customer invoice link
Viewing unrecognized revenue transactions
Holding unrecognized revenue transactions by contract
Holding unrecognized revenue transactions by group
Removing unrecognized revenue hold transactions by contract
Removing unrecognized revenue hold transactions by group
Recognizing contract revenue by contract
Recognizing contract revenue by contract group
Viewing partially recognized transactions
Viewing all contract revenue
Viewing all contract revenue lines
Removing transactions from revenue recognition
Removing allowances from revenue recognition
Deleting revenue
Deleting revenue by contract
Deleting revenue by contract group
Submitting contract revenue by contract for approval
Submitting contract revenue by contract group for approval
Journal entry validation for contract revenue
Validating journal entries for contract revenue by contract
Validating journal entries for contract revenue by contract group
Journalizing contract revenue by contract
Journalizing contract revenue by contract group
Errors on journalized contract revenue
Viewing errors on contract revenue recognition
Correcting journalized contract revenue errors
Reversing journalized contract revenue
Submitting revenue reversal for approval for contract revenue by contract
Resetting the approval status
Viewing all project contract journalized invoice and revenue transactions
Forecast amounts
Forecast amounts by contract
Forecast amounts by contract group
Viewing all contract forecast amounts
Refreshing budget totals
Refreshing budget totals on an individual contract
Refreshing budget totals on multiple contracts
Invoice and reverse invoice exports
Custom groups
Journalize revenue action disabled
Project receivables
Viewing receivable invoices and prepayments
Viewing receivable prepayments
Viewing receivable invoices with cash application
Viewing project receivable invoices in project contracts
Viewing invoices for project contracts
Creating history reports
Viewing contract invoices
Creating an aging report
Viewing project aging
Viewing contract transactions
Capital projects
Designating capital projects
Interfacing assets to projects
Holding capital transactions
Removing capital hold
Viewing project asset interface records
Viewing assets in projects
Creating assets in projects
Reporting and analytics
Project Ledger standard application reports and lists
Project contract lists
Project contract tabs
Project reports
Settings for Project reports
Creating report settings
Assigning settings to an actor
Assigning project report settings to employee group
Deleting settings for project reports
Copying report settings
Creating historical project contract percent complete
Adjusting historical project contract percent complete
Searches
Account analysis
Creating reusable settings for account analysis
Viewing an account analysis
Changing structures on account analysis settings
Rebuilding project shadow files
Updating the analytic cube
Troubleshooting Project reporting
Intercompany billing
Frequently asked questions
Troubleshooting
Recommendations for project custom group
Project invoicing and revenue journal entries
Exporting finance structures into multiple columns
Tracking grant subrecipient expenses
Program income
Tracking program income
Processing additive program income
Processing deductive program income
Tracking project program income using funding sources
Configuring finance dimension 2 labels for department and division
Project reporting and budget tracking recommendations
Rule builder guidelines for finance structure
Structure relations
Cube offline error
Optimizing the transaction interface using GL transaction interface
Adding Project Manager work email and phone number to the Project Summary BI Report
Project close guidelines
Closing project system controls
Identifying and moving closed projects
Budgets
Project budget recommendations
Displaying the Pending Manual tab
Displaying the Pending Recalculate tab
Adding a new project and budget to an existing budget in a Ready status
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