Creating a payment clearing file

Use this procedure to create a payment file to pay invoices that are scheduled by the most recent run of Cash Requirements. Payment files are created in the Automated Clearing House (ACH) or Bankers Automated Clearing System (BACS) formats.

  1. Select Payment Clearing File Creation.
  2. In the Main section, specify the Vendor Group, Pay Group, and Payment Code fields.
  3. Specify this information:
    Process Group
    Select a process group. A process group is used to separate vendors into groups for concurrent processing within the cash payment cycle to balance the load.
    Cash Code
    Specify a cash code to create a payment tape for a bank account or specify a Cash Code Group to create the tape.
    Note: To create a payment file in a specific format, specify the receiver bank details when setting up the cash code. See Creating cash codes in the Financials Setup and Administration Guide.
    File Name
    Specify a payment file name or a remittance file name to control the names of the files that are used for processing. See Payment clearing file creation.

    If this field is blank, then the existing file names are used.

  4. In the Select Options section, specify this information:
    Starting Number
    Specify the starting transaction number. If this field is blank, then the starting number is assigned based on the starting document number defined for the cash payment format. You cannot specify a starting number if you selected a cash code group in the Main section.
    BACS Serial Number
    Specify the serial number from the Bankers Automated Clearing System (BACS).
    Electronic Transfer Bank Type
    Select whether to use the bank ID or if another type is used.
  5. In the Rerun Options section, specify this information:
    Recreate File
    Use this field to recreate a payment tape from a previous run. Select Yes and specify the serial number that is assigned to the original tape.
    Serial Number
    If you selected Yes in Recreate File, then specify the serial number that is assigned to the original tape. If this field is selected, then the Starting Number field must be blank.
  6. In the Output Options section, specify this information:
    Create Labels
    Select whether to include headers and footers in the ACH tape output file.

    The NACHA format has optional lines that are referred to as batch labels. Labels are required by some banks. Use this field to have the option to include them or not include them.

    Format
    Select the format in which to produce the ACH tape output file. The options are PPD, PPD+, CCD, CCD+, IA.

    The default is PPD.

    Balanced File
    Select whether to create a balanced file. If you select No, then the record type 6 with a transaction code of 27 is suppressed.

    Select Yes to include a balancing line that is the sum of all the amounts that are being paid to the vendor's bank. It indicates a bank debit to your account. Some banks require this line.

    Healthcare
    Select Yes if you are a healthcare organization. If you select Yes, then the field #7 on the CCD batch header record default is HCCLAIMPMT per the standards. A comment attachment is included in the file layout for the addendum when this file is run with the format types of CCD with addendum selected or PPD with addendum selected. The Print Remittance field must be Yes if CCD+ or PPD+ is selected in Format.

    This is a regulatory field, required by the Patient Protection and Affordable Care Act.

    Immediate Origin Name
    You can select which values are passed into the immediate origin fields in the Type 1 record of the output file using these options:
    • Bank

      Select this option to indicate these values in the output file:

      • Immediate Origin, position 14-23, is set to the Sending Financial Institution routing number.
      • Immediate Origin Name, position 64-86, is set to the sending financial institution.
    • Pay Group

      Select this option to indicate these values in the output file:

      • Immediate Origin, position 14-23, is set to the Electronic Transfer ID. This is assigned to the Pay Group and Bank Transaction Code combination.
      • Immediate Origin Name, position 64-86, is set to the Pay Group Name.
  7. In the Report Distribution section, select a distribution list and an export type.
  8. Click Submit.