Payables User Guide

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About this guide

Payables process flow

Integration of Payables with other Infor applications

Payables user roles

OS Portal overview

Accessing FSM in Infor OS Portal

Invoice processing

VAT reverse charge

Creating Payables invoice record for VAT reverse

Search invoices dashboard

Creating vendor profiles

Creating vendors from templates

Creating and managing vendor bank information

Creating vendor options

Creating vendor companies

One-time vendors

Creating one-time vendors

Netting Payables and Receivables

Requesting new vendors

Creating or requesting new vendor location

Excluding invoice templates

Mass inactivating vendors

Putting all vendor invoices that are unpaid on hold

Putting vendors on hold

Requesting approval for updates to vendors

Expense invoices

Rebate credit memos

Payables forecasting

Loading direct forecast data

Creating direct forecasts

Payables invoice

Creating Payables invoices

Changing payables invoice types

Changing payables invoice templates

Adding invoice comments

Requesting approval for new invoice payments

Creating payment schedules

Creating recurring invoices

Creating recurring journal entries

Released invoice maintenance

Canceled invoices

Maintaining released invoices

Maintaining distributions

Maintaining payment schedule adjustments

Maintaining recurring invoice schedules

Canceling released invoices

Payables distribution search

Performing auto matching

Other invoice types

Invoiced and accrued taxes

Updating and tracking tax information in Payables invoices

Using tax code accounts

Creating taxed invoices

Transit invoices

Creating prepayments

Accrual codes for prepayments

Invoice release and approval

Assigning an invoice processor

Reassigning invoice processor

Releasing invoices

Releasing invoices enmasse

Invoice approval routing to resources, teams, or roles

Invoice approval tabs

Invoice approval setup

Creating invoice approval codes and levels

Creating invoice routing rules

Creating invoice approval roles

Creating invoice routing categories

Email hierarchy

Sending an email to approvers

Approving invoices

Submitting invoices for approval

Approving scanned invoices

Payables search

Bypassing the payment process

Clearing applied invoice and credits

Paying invoices

Viewing cash requirements results

Creating cash requirements templates

Starting cash requirements

Logic used to select invoices for payment

Selecting invoices for payment

Viewing historical cash requirements results

Groups effect on pay cycles

Close cash payment cycles

Closing payment cycles by cash code group

Paid invoice updates

Updating paid invoice projects

Journalizing distributions

Creating cash payment registers

Payment processing setup

Electronic payment files

Creating electronic payment files

Creating manual payments

Creating and emailing payment remittances

Payment inquiry

Viewing distributions by payment

Viewing retrospective invoices

Viewing vendor payment history

Viewing on hold invoices

Viewing invoice audit history

Viewing distribution audit history

Viewing payment audit history

Payables period and year end close

Closing periods

Closing year-end

Accruing expenses for pending invoices

Process cash ledger transactions

Stopping and voiding payments

Updating payment void stop pay

Process bills of exchange

Bills of exchange (BOE)

Managing BOE entries

BOE statement update

Updating BOE bank statements

Processing BOE cashing updates

Creating BOE cashing statements

Creating BOE payments

Generating BOE payments

Updating cashed and dishonored BOEs

Processing BOE distribution posting

Process tax documents

Creating vendor payment reports

Creating combined reportable income reports

Processing reportable income

Searching and viewing reportable income

Viewing reportable income output files

Creating non Payables reportable income adjustments

Searching and viewing non Payables reportable income adjustments

Global withholding

Creating tax identification notifications

Viewing tax identification CSV output files

Creating 1099 tape

Creating tax analysis reports

Updating tax transaction status

Creating tax transactions

Inquiring on tax transactions

Manually updating or deleting tax transactions

Creating tax transaction conversions

Reporting on tax period amounts by period

Payables interfaces

Invoice interfaces for document management

Creating document invoice interfaces

Processing document invoices

Viewing the results of document invoice interfaces

Invoice interfaces for Payables

Creating invoice interface records

Adding garnishment information

Importing invoices

Importing invoices for selected run groups

Viewing invoice interface results

Vendor interface

Creating vendor and vendor location interfaces

Importing vendor records

Creating vendor balance interfaces

Importing vendor balances

Creating vendor address interfaces

Importing vendor addresses

Viewing vendor interface results

Expense Management interface

Creating outstanding headers

Maintaining processed headers

Importing expense report invoices

Creating outstanding details

Importing company expense postings

Maintaining processed details

Viewing the results of Expense Management interfaces

Creating travel plans for headers

Voucher chronology

Assigning voucher reference numbers

Viewing voucher reference summary reports

Payables and Match standard application reports and lists

Interfacing Payables to Receivables

Searching for totals spent by vendor

Viewing unposted distributions

Vendor statements

Reconciling vendor statements

Creating a purchasing and sales journal

Generating the Intrastat data report

Proof of delivery processing

Populating spend category detail

Viewing the processing monitor

Repair utilities

Updating invoice text search

Updating vendors enmasse

Payables company purge

Payables history purge

Payment file formats

Payment clearing file creation

Creating a payment clearing file

Electronic payment creation

EDI payment file

EDI remittance file

SWIFT payment file

SWIFT remittance file

Nordic payment file formats

DDD payment files

DDI payment files

FND payment files

FNI payment files

BGD payment files

Additional record C with limitations

BGI payment files

PGD payment files

PGI payment files

NTD payment files

NTI payment files

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