Creating electronic payment files

Create a file to pay invoices for vendors that are paid by electronic payment or to capture information that is used to create laser checks. Use this procedure to create a file that contains payment data and remittance information.

  1. Select Electronic Payment Creation.
    To configure defaults for payment creation, select Payment Creation Defaults.
  2. In the Main section, specify the Vendor Group, Pay Group, and Payment Code fields.
  3. Specify this information:
    Process Group
    Select a process group. A process group is used to separate vendors into groups for concurrent processing within the cash payment cycle to balance the load.
    Cash Code
    Specify a cash code to create a payment tape for a bank account or specify a Cash Code Group to create the tape.
    Combine Output By Bank Account
    Select this check box to use the Cash Account in the file structure. Clear this check box to use the Cash Code in the file structure.
    File Name
    Specify a payment file name or a remittance file name to control the names of the files that are used for processing. See Electronic payment creation.

    If this field is blank, then the existing file names are used.

  4. In the Select Options section, specify this information:
    Starting Number
    Specify the starting transaction number. If this field is blank, then the starting number is assigned based on the starting document number defined for the cash payment format. You cannot specify a starting number if you selected a cash code group in the Main section.
    Include Fax and Email
    Select whether to include a fax number, an email address, both, or none in the file.
  5. In the Rerun Options section, specify this information:
    Recreate File
    Use this field to recreate a payment tape from a previous run. Select Yes and specify the serial number that is assigned to the original tape.
    Serial Number
    If you selected Yes in Recreate File, then specify the serial number that is assigned to the original tape. If this field is selected, then the Starting Number field must be blank.
  6. In the Report Distribution section, select a distribution list and an export type.
  7. Click Submit.