Electronic audit files

Audit files must be produced in electronic formats for both auditors and governments.

The data set includes this information:

  • Company
  • GL accounts
  • Customers
  • Vendors
  • Tax codes
  • Document totals
  • Journals
  • Vouchers
  • Voucher lines
  • Sales invoices
  • Purchase invoices
  • Payments
  • Inventory items
  • Inventory movements

Mexico specifics

Accounting information to be filed with the Mexican tax administration includes these transactions in XML format:

  • Chart of accounts
  • Monthly trial balances
  • Journal Entries
  • Journal Auxiliary

These functions are enabled in the service:

  • Defining each account by type
  • Viewing trial balance figures
  • Uploading CFDI XML for sales invoices, supplier invoices, payroll, tax, and expenses
  • Matching journals against the CFDI XML
  • Submitting the data to SAT

Verify that the Nature and SAT Account Group Code fields are specified, otherwise the report is not generated.

How Infor meets the requirement

The successful creation of transactions, such as orders, receipts, invoices, and payments must be journalized and posted. The required BODs are triggered to LSP.

See BODs.

See the Financials & Supply Management Integration Guide for Localization Services.

Audit reports from LSP are generated based on the BODs from FSM.

  1. In LSP, select Settings > Service Setting.
  2. In the Maintenance field, select Chart of Accounts Maintenance.
  3. Click Launch.
  4. For details about each account, verify that the Nature and SAT Account Group Code fields are specified. Otherwise, the report is not generated. Click Modify and update the required information.
  5. Select Settings > Service Setting.
  6. In the Maintenance field, select Contact Master.
  7. Click Launch.
  8. Update the Tax Identification Number for the Accounting Entity. The number must be 12 characters or less.
  9. Select Settings > Service Setting.
  10. In the Maintenance field, select Period Transition Mapping Window.
  11. Click Launch.
  12. Add periods for the Accounting Entity.
  13. Process the Chart of Accounts output file: Select Statutory Auditing (MX) > New Report.
  14. In the Output File Type field, select Chart of Accounts.
  15. Select the From and To period.
  16. Click Generate & Submit.
  17. Select Statutory Auditing (MX) > New Report.
  18. In the Output File Type field, select Monthly Trial Balances.
  19. Select the From and To period.
  20. Click Generate & Submit.
  21. After reports are generated successfully click the Launch button to access the page and view the submitted documents.