Maintaining Match invoice interface

  1. Sign in as Match Specialist and select Match Invoice Interface.
  2. On the Invoices tab, you can edit a record, interface Match invoices, delete transactions for a run group, or reset error messages.
  3. To create a new record, click Create.
  4. Complete the fields and specify this information:
    Interfaced Vendor
    Specify the external vendor number. A look-up is performed on previously interfaced vendors to determine the Infor vendor number.
    EDI Number
    Specify the vendor's Electronic Data Interchange (EDI) number.
    Create Details
    Select whether invoice details are created automatically from a purchase order, from a receipt, or from a receipt then from a purchase order.
  5. On the Main tab, complete the fields and specify this information:
    Interfaced Pay Vendor
    Specify the external pay vendor number. A look-up is performed on previously interfaced vendors to determine the Infor pay vendor number.
    Invoice Amount
    Specify the amount of the invoice. Verify that the invoice amount that you specify is equal to the total amount of the expense distribution lines.
    Reference
    Specify a user reference. User references are maintained with the invoice.
    Process Level
    If your company has only one process level, set it as a default when setting up process levels. With the default set, you can leave this field blank.
    Tax Adjustment
    You can indicate whether to override the tax information on AOC or match invoices. If this field is blank when the invoice is matched, the detail is created using the tax information from the purchase order or the receipt.
    Foreign Econ
    Specify the foreign economic regulatory code. The code is a requirement in some countries and is used to further track and report on transactions.
  6. On the Additional tab, complete the fields and specify this information:
    Reportable Income Amount
    Specify a reportable amount of the invoice. If this field is blank, then the reportable amount is the invoice amount minus the discount.
    Invoice Group
    You can assign a user-defined invoice group to the invoice that can be used to select invoices for payment. See the Financials Setup and Administration Guide. If this field is blank, then the invoice group that is assigned to the remit to location or vendor is used.
    If you define manual payment information, the manual payment can only be used to pay this individual invoice. Specify the Payment Number, Payment Date, and Payment Amount fields. The invoice must be a base currency invoice. After you release the invoice, you cannot manually change payment information.
  7. On the Global tab, complete the fields.
  8. For Nordic users, specify the Reference Type, Customer ID, and the Payment Category fields.
  9. On the Rebate tab, complete the fields.
  10. Click Save.