Invoice analysis

Use this procedure to review the components of the match process. The invoice selected in the Search area determines the information that is displayed on the other six sections on the page.

To perform a receipt match with a purchase order and receiving, all of the search fields can be specified.

For a successful match a receipt must exist. When matching service or dropship invoices there will be no receipt listed.

Search for an invoice to review. For example, select Company and click Search. You can specify Vendor and Invoice to further narrow the results of the search.

The invoice that is selected in the Search will dictate the information that displays in the other areas:


Section	Description
Overview	Shows the invoice header data: Invoice, Vendor, Total invoice amount, Currency, Invoice Date, Due Date, Status and Type of Match.
Invoice Details	Contains the line details for the invoice. Line number, item, vendor item, Quantity, Unit of Measure and Unit cost.
Receipts	Contains the receipt header information for the receipt or receipts that have been matched to the selected invoice.
Purchase order number	A key that ties all of the match information together. The data available on the header is PO Number, Date, Amount, Buyer, Status, and total order amount.
Invoice Add On Charges	Contains charges on the Invoice in addition to the goods. Add on charges can be an additional charge, for example, freight, or a deduction, for example, a rebate or discount. These charges can be brought over from the purchase order or added on the invoice. The line, AOC code, Description, Entered Quantity, Entered Cost and extended cost are displayed.
Receipt Lines	shows the receipt lines for the Receipts that are matched with the selected Invoice. There can be multiple receipts to a Purchase Order and Multiple Purchase orders can be associated to an invoice so the detail areas can be complicated. By selecting a different Receipt, the receipt line information changes accordingly.