Match invoices

Match invoices are purchase order or service contract invoices. Match invoices are processed according to the match rules that are defined for the vendor or company.
Receipt invoices match to the receipt that was created using the purchase order.
Dropship invoices match to the purchase order because a receipt is not required when items are shipped from a third party.
Service invoices are matched to a service purchase order or to a service contract.


Match process type	Description
Service purchase order	A service purchase order invoice results from a purchase order that is issued to a vendor for a service. For example, phone service is requested through a purchase order that is issued to the phone company. The purchase order number is used strictly for identification purposes. Invoice detail lines are created based on the accounting information defined on the purchase order. Match invoices include service lines that are compared in the match process.
Service contract	A service contract invoice results from a service contract that is issued to a vendor for a service. For example, when a request phone service through a service contract that is issued to the phone company. The service contract number is used strictly for identification purposes. Invoice detail lines are created based on the accounting information defined on the vendor service contract. Match invoices include service lines that are compared in the match process.
Dropship	A dropship purchase order creates a unique invoice process. In a dropship situation, a customer orders an item from Company A. Another company, Company B, sends the item directly to the customer without receiving the item at Company A. Therefore, Company A has a purchase order but no receiving document for the purchase order. Invoice detail lines are required and are created based on the accounting information that is defined on the purchase order line.
AOC only	An AOC only invoice is an invoice for an add on charge/allowance, such as freight, and is issued by a company other than the vendor. For example, goods are requested from a vendor who invoices for the goods only. The shipping company sends an invoice for only the freight cost of the shipment. Invoice detail lines are created based on the accounting information defined on the purchase order line item or defined on the purchase order header.
Receipt match	Receipt invoices require that the items on the purchase order are received in order to match. A receipt match consists of a match between invoices and receipts for items from a purchase order. These items can be inventory items, non-stock items or special items. An invoice can match to a receipt where the receipt has a greater quantity than the invoice. If the match is performed at the detail level the receipt will remain open for future invoices to match the same receipt. Upon completion of the match process the purchase order is also updated with the match information.