Creating budget templates

Budget Template

Specify a name for the template.

Description

Specify a description for the template.

Edit Currency

Select the edit currency report for the template.

Calendar

The default value of the template calendar is the budget basis calendar. The calendar determines the period that is edited by the template.

Budget Edit Period Type

Select whether the template edit period is Month, Quarter, or Year. This field defines how the template budget group total obligations are tracked.

Budget Edit Date Range

Select the level at which the edit is performed based on the Budget Edit Period Type:

• Period: The month, quarter, or year.
• Year To Date: All periods up to the commitment period in the year.

  This option does not apply when Year is selected. Transactions are edited against the sum of previous periods' budgets in the year and current or transaction periods budget in the year.

• Month: All months up to the current month in the year are edited.
• Quarter: All quarters up to the current quarter in the year are edited.
• Life To Date: All periods up to the commitment period in the calendar are edited by the template. Transactions are edited against the sum of previous periods budgets and current or transaction periods budget.
• Year: All years up to the current year in the calendar..
• Total:: By the total budget for all years including future years. The budget edit is performed by calculating the total obligations and budgets for all years, including future years.

Start Year

To restrict the template to a specific year or range of years, select the start year and end year.

End Year

To restrict the template to a specific year or range of years, select the start year and end year..

If this field is blank, then the template edits are applied to the entire calendar year.

Enable Logging

Select this check box to enable the obligations log for the budget edit template.

See Enabling budget template logging

Selective Budget Groups Generation on Activate

You can select this check box to reduce processing time for large numbers of budget groups.

See Activating templates with selective budget groups.

Tolerance Option

Select whether the value is a percentage or an amount.

Amount Tolerance

Specify the percentage, or the amount, by which the budget can be exceeded or reduced.

If the value is a positive, then the budget can exceed based on this value. If the value is negative, then the budget can reduce based on this value.

Depending on which option is selected in the Budget Edit Date Range field, the budget is calculated with this information:

• Period: The percentage, or the amount, applies to each period’s budget.
• Year To Date: The percentage applies to the aggregate budget of the year’s previous periods up to the current period. The fixed amount is added to the aggregate budget of the year’s previous periods up to the current period.
• Life To Date: The percentage applies to the aggregate budget of previous periods up to the current period. The amount is to the aggregate budget of the previous periods up to the current period.

See Budget edits processing.

Check Groups

Select this check box to monitor budget groups that have reached or exceeded the budget threshold.

Check Threshold

If the Check Groups field is selected, then specify the budget check threshold.

You can enable a template to edit against the budget scenario dimensions or a subset. For example, if accounting unit is contained in the finance structure, then the entity or department can be selected, but not both.

Manual

To select a specific posting element that is edited, select this check box for the dimension.

Posting

To edit at the posting level of a dimension, select this check box. All posting elements that are in the basis hierarchy with the Include In Budget Edit field are included.

Budget Identifier

To edit at the summary level of a dimension, select a budget identifier. All summary dimension elements in the basis hierarchy with the specified identifier are included.

Edit Blank Posting Elements

Select this check box if non-required dimensions and transactions are supported by your finance structure and transactions with blank elements should be edited.

When you select this check box, budget groups are generated for the template that include blank elements for non-required dimensions. If transactions exist with blank elements, then the edits are against these budget groups. To edit transactions against a budget group with blank elements, a budget must be defined for this budget group.

If you selected Manual in any of the dimensions, then select the Manual Elements tab to specify the posting elements for the template.