Creating actuals allocations

Actuals allocations are used to define the processing rules and the default setup for the allocation lines. Create allocations for each of the ledgers that are processed for allocations.

An allocation can have multiple allocation lines. The allocation also maintains the journalized log of allocation history by period.

See Copying allocations to copy from existing allocations.

  1. Select Processing > Allocations > Allocation Control.
  2. On the Actuals tab, open an allocation control record.
  3. On the Allocations tab, click Create.
  4. Specify this information:
    Allocation
    Specify the name and description of the allocation.
    Transaction Ledger
    Select the ledger to which the transactions are posted.
    Source Ledger
    Select the ledger from which the balances are allocated.
    Allocation Group
    Select an allocation group. The allocation group is used to enable processing of multiple allocations simultaneously.
    Default Step
    Select the default step that is assigned to the allocation line.
    Cash Offset Account
    Select a Cash Offset Account. When an amount is allocated to a custodial account, a corresponding cash transaction entry is created.
    Source System Code
    Optionally, specify the source system code for the allocation. Only balances that are created from the specified source system are allocated. Leave blank to allocate balances from all system codes.
    Global Ledger Event
    Select an event for the allocation. JE is the default event.
    Auto Reverse
    Select this check box to specify all allocation lines in the allocation as auto-reversal lines. This setting is used by all allocation lines unless a different setting is specified during configuration of the allocation line. If an allocation line is Auto Reverse, then all transactions for the allocation line are reversed when the journal entry for the allocation is posted.
    Allow Multiple Postings
    Select this check box to journalize the calculations of more than one iteration for this allocation in a period. This is helpful if you recalculate a journalized allocation, usually to perform corrections or adjustments.
    Overthrown Amount Option
    Select the overthrown amount option for the allocation. This is the overthrown amount option that is used when the Minimum Transaction Amount for Split is enabled in the allocation line.
    • Select Last Transaction to allocate the overthrown amount to the last generated transaction of the allocation. This value is the default.
    • Select Last Highest Weight to allocate the overthrown amount to the override with the last highest weight.
  5. Click Save.
  6. On the Default Structures tab, select the default structures for the allocation lines.
  7. Click Save.

    When default structures are assigned to the allocation line, the values in the allocation are read first, and then the values in the allocation control. If default structures are not defined, then the enterprise structures are assigned to the allocation lines.

  8. To create allocation lines, click the Lines tab.

    See Creating actuals allocation lines.