Creating actuals allocation controls

An allocation control is used to group allocations that share the same processing requirements and thereby should be processed or calculated together. It defines the calendar and, based on the period type, determines the balances that are processed.

  1. Select Processing > Allocations > Allocation Control.
  2. Select the Actuals tab and click Create.
  3. Specify this information:
    Allocation Control
    Specify the name and description of the allocation control.
    Calendar
    Select the Global Ledger calendar to use for processing allocations. The calendar determines the periods and the balances that are allocated.
    Period Type
    Select whether to allocate weekly, monthly, quarterly or annual balances. The period type that is selected must exist in the calendar.
    Currency Table
    Select the currency exchange table to use for the exchange rates. If this field is blank, then the currency table for the finance enterprise group is used.
  4. Click Save.
  5. On the Default Structures tab, select the default structures for the allocation lines.
  6. Optionally, on the Batch Run tab, specify this information:
    Allow Batch Run of Allocation Lines
    Select this check box to run a batch of allocation lines in one async action request. If this check box is cleared, then allocation lines are run using one action request for each allocation line. If this check box is selected, then the Minimum Number of Batches field is available.
    Minimum Number of Batches
    Specify the number of batches that are used to determine the number of allocation lines in each batch. The number of allocation lines in a batch is calculated by dividing the total number of allocation lines in a step by this number. The maximum number of allocation lines that can be processed per batch is 100. If the number of lines exceeds 100, then the number of batches per step is increased automatically. We recommend that this value is identical to the Max Active Actions field in the allocations queue.
  7. Optionally, to show any combination of allocation details in the journal transaction description when the allocation is journalized, select the check box for allocation details on the Journal Transaction Description tab.

    By default, the Allocation Name and Allocation Line Name check boxes are selected.

  8. Click Save.