Budget edits processing
The budget editing process is used if a document contains one or more distributions. The budget edit process is bypassed if no distributions are enabled for budget editing. Budget edits use the posted transactions, new and existing commitment, and encumbrance records, to arrive at an accurate remaining balance of your budgeted funds. Transactions are edited against the budget based on the commitment or encumbrance date.
The budget edit process is initiated if a document contains one or more distributions for budget checking. The budget edit process is bypassed if no distributions are enabled for budget checking.
During budget editing, budgets are compared against actuals, commitments, and encumbrances with any of these formulas:
Transaction Amount + Total Obligations <= Budgets * [1.0 + (Percentage Tolerance/100)]For example, if the budget group has a budget of $10,000 and you specified 10% in the Tolerance Option field, then the total budget that is available for editing is $11,000. Therefore, the sum of Transaction Amount and Total Obligation can exceed $10,000 up to $11,000.
Transaction Amount + Total Obligations <= Budgets + Amount ToleranceFor example, if the budget group has a budget of $10,000 and you specified 500 in the Tolerance Option field, then the total available budget for editing is $10,500. Therefore, the sum of Transaction Amount and Total Obligation can exceed $10,000 up to $10,500.
The total obligations are calculated with this formula:
Total Obligations = Commitments + Encumbrances + Released Journals + Posted Balances