Manually creating a leased asset

Leased assets can be added by defining all of the required asset data. Begin by creating a leased asset in Leases. After a leased asset is created, at least one item and one book must be created for the asset.

If a posting book is assigned to the asset, then journal entries to the Global Ledger are automatically generated and displayed in Asset Accounting. You are prompted you to accept, change, or delete journal entries. The global ledger date is the default from the posting book in-service date. The lease record must exist and must be unreleased to add assets.

  1. Select Leases.
  2. Open a lease record and select the Assets tab.
  3. Click Create.
  4. Specify this information:
    Asset Description
    For new assets, specify a description. If this field is blank, then the template description is used.
    Tag Number
    Specify a tag number. Tag number is used as an additional identifier for the asset.
    Asset Company
    Select the name of the asset company. If this field is blank, then the lease company is the default.
    Category
    Select the same category as the lease.
  5. On the Main tab, specify this information:
    Reference 1 and 2
    Optionally, specify up to two references for a leased asset.
  6. In the Asset Accounts section, specify this information:
    Type/Subtype
    Select the type and subtype of the asset account.
    Account Group
    Select the account group that are used to create journal entries when assets are processed.
    Asset Group
    You can select the name of an asset group for the asset. If the asset group does not exist, then it is created.
    Asset Dimension Group
    Select the asset dimension group for the asset. If this field is blank, then specify a transaction dimension that is used for all the journal entries.
    Classification
    Specify the same details from the category on the Lease.
    Depreciation Expense Project
    Specify a project to post the depreciation expense.
    Default Transaction Dimensions
    Select a transaction dimension. This transaction dimension is used if no dimension group is assigned to the asset. This is also used if the dimension group does not contain a transaction dimension for each asset account.
  7. In the Location and Processing Options section, specify this information:
    Location
    Select a new or different location for the asset.
    Division
    Select a new or different division for the asset.
    Owner
    Specify the name of the person responsible for keeping track of the asset in physical inventory.
    Currency Table
    Select a currency table. The currency table is the default value from the associated company system closing control or from the Global Ledger Company record.
    Currency
    Select the lease currency of the asset. The lease and asset currencies must match.
    Latitude
    Specify the latitude of the location.
    Longitude
    Specify the longitude of the location.
    Altitude
    Specify the altitude of the location.
    Inventory
    Select this check box if the asset is in the physical inventory. Inventory is the default from the asset type and is overridden when the asset is created.
    Work In Process
    Select this check box if the asset is considered work-in-process. If this field is blank, then the work-in-process status of the template is the default.
    Tax Exempt
    Select this check box if the asset is tax exempted. If this field is blank, then the tax exempt status of the template is the default.
    Simulated
    Select this check box if the asset is simulated. You can override the simulated status of the asset. This field is indicated if the asset is a simulated record or an imitative representation.
    Used
    Select this check box if the asset is used. If this field is blank, then the value that is assigned to this field in the template is the default.
  8. Click Save.
    The Items, Books, Repairs, Comments, and Attachments tabs are now available.