Emailing remittance advice to vendors
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Download the document templates for Payables.
- Select Sample Document Templates For Payables.
- Search for and download the template files.
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Upload the document templates to IDM.
- Select IDM Templates and click the Payables Payment Output tab.
- In the Payables Payment Output Template section, click Create.
- Upload the remittance advice template.
- Click Save.
- In the Payables Payment Output IDM Email Template section, click Create.
- Upload the email template.
- Click Save.
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Create a cash payment format.
- Complete the fields.
- In the Remittance Advice Template field, select the template that you uploaded.
- In the Email Template field, select the template that you uploaded.
- Click Save.
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Specify the vendor email address.
- Select Manage Vendors and open a vendor record.
- On the Contacts tab, click Create.
- Specify the email address.
- Click Save.
- Optionally, select the Global Withholding check box, create an income withholding code and add it to the vendor.
- Create an invoice and select ACH or ELEC in the Payment Code field.
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Pay the invoice.
- Select Cash Requirements Results.
- Click Start Cash Requirements.
- Complete the fields.
- Click Save.
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Retrieve the result.
- Click Perform Cash Requirements.
- Complete the fields.
- Click Submit.
- Select Cash Requirements Results and open the record.
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Generate the output.
- Run Payment Clearing File Creation for the ACH invoice or Electronic Payment Creation for the ELEC invoice.
- To close the payment cycle by cash code group, open the cash requirements result and click Complete Payment Cycle. Otherwise, run the Payment Close action.
- To view the output and verify the information, select My Notifications and open the output files.
- Verify that the payment record is in the Payment Output Files list.
- In My IDM Jobs, verify that the file name and the email subject follow the structure specified in the fields in the cash payment format.
- Verify that the email was received, the information is correct, and the remittance data is attached.