Renaming and shifting periods

To adjust the close configuration schedule for a year-end date change, a reorganization of the CloseConfigurationPeriod and all GeneralLedgerTransaction records is required. When the reorganization is complete, the year and period that are displayed on the GeneralLedgerJournalControl may not be meaningful. The year and period are not meaningful when reporting on a year-end calendar other than the one for the close configuration.

For example, a 12-month calendar year is assigned to the close configuration of the entity. But a particular entity always reports on a May 31 year-end basis. Period 5 does not have the same meaning to that particular entity as it does to a calendar year entity. May as a period name may be more meaningful to all the entities regardless of the year-end basis reporting. You can apply a new name to show on all relevant forms and fields to customize the year and period. Use this procedure to rearrange or shift the close periods.

  1. Select Finance Enterprise Group > Maintenance.
  2. Open the finance enterprise group.
  3. Select the Calendar tab.
  4. Open a calendar record and select the Close Configuration tab.
  5. Open the close configuration and use the Years tab.
  6. To change the period name, hold Ctrl+Shift and right-click the Default Period Name field. Select Text Variable Replacement and select the variable.
  7. To update the period name and shift the periods, select Actions > Shift Periods.
  8. Specify this information:
    Shift By
    Specify how many periods to shift. To change only the period name, specify 1. To reset the order, shift periods again by the reversal of the original shift. For example, -1.
    Assign Default Period Name
    Select this check box to update the period name with a new variable.
    Starting In Year
    Specify the year in which the changes are applicable.
  9. Click OK.
  10. If only the change to the period name was required, then rerun the action with the opposite Shift By value to reset the order.
  11. Click Create Period Status. Click Yes to confirm.